Ceipal Workforce Management Review

Ceipal LLC
Ceipal Workforce
Ceipal LLC
Rochester, NY
Deployment Model:
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Ceipal Workforce At A Glance

Good: Accessibility from both web and mobile devices; scalable open-source platform; work authorization, timesheet, expense, leave management, and invoicing features.
Bad: Benefits and performance management features are not offered.
Bottom Line: Workforce management solution that helps companies manage employee placement and working hours, and ensure legal compliance.

Product Overview

Note: This review will focus on Ceipal Workforce Management, an HRMS solution. For information on Ceipal’s ATS, please refer to our review of Ceipal ATS.

Ceipal Workforce Management is AI-powered cloud-based platform built for managing employee information, tracking time and attendance and workflows.

One unique aspect of this solution is that users can assign job tasks to employees straight from the platform, as well as charge billable hours to clients with the invoicing feature. Ceipal Workforce also helps with adhering to legal compliance, especially with ensuring employees are authorized to work in the United States.


Here are several of the common features of Ceipal Workforce:

Employee Database:

  • Lets employees update their own personal information
  • Records past work experience, financial details, dependents, and more
  • Keeps a consolidated record of timesheets, leaves, assets, expenses, and more

Employee Self-Service:

  • Allows employees to ask questions to management and raise queries directly to the person able to answer them
  • Organizes and stores documents for the whole company to access
  • Lets users view historical updates to existing and new policies

Time & Attendance Management:

  • Manages timesheets in daily, weekly, or monthly increments
  • Lets users customize timesheet workflows
  • Sends invoices from timesheets or expense reports

Leave Management:

  • Tracks employees’ available and used leave time
  • Lets employees submit time-off requests through a self-serving leave management system
  • Allows for the approval or rejection of leave requests straight from the platform

Immigration & Work Authorization:

  • Manages immigration and work authorization documents (I-9, labor condition applications, H-1B visas, Green Cards, etc.)
  • Allows users to customize status workflows
  • Sets automated reminders before Visas/Green Cards expire


  • Manages all expense tracking (transportation, hotel and other expenses) related to the business
  • Integrates data from accounting software for expense reports
  • Lets users submit expense reports/bills via web portal or mobile device
  • Exports reports in multiple formats

Workforce Analytics:

  • Creates dashboards, reports, and charts to monitor employee performance, revenue metrics and forecasts, and compliance metrics
  • Allows users to access reports from any mobile device, including exporting them into multiple formats directly from the mobile app

Document Management:

  • Allows multiple users to collaborate on the same documents
  • Lets users share files and folders directly from the platform
  • Restricts access of certain files to specific users as per the setup
  • Uploads file sizes of up to 200 MB

Other Ceipal Workforce features include Onboarding, 1-9 Management & E-Verify, and Exit Management.

Target Market

Ceipal Workforce Management is available for all company sizes and industries.

We’ve listed some of its customers below:

  • ABC
  • ePromptus
  • Maganti IT Resources
  • NIC Infotek
  • Origin To Future
  • Paramount
  • VortalSoft
  • Technogen

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Ceipal offers a three-step deployment process:

Step 1 – A solution layout is designed with the customer’s needs in mind, focusing on setting up the areas of the platform necessary and intended for use by the end-users.

Step 2 – Role mapping is done for each component for workflow personalization and access/security purposes.

Step 3 – Migration, integration, and training are included for FREE. A dedicated support specialist migrates company data from the existing system into Ceipal WorkForce, training end-users on platform functionality through live demonstrations or pre-recorded webinars.

Customer Service & Support

Support is available via email and phone.

Response time for emails can range from 24 to 48 hours from the request submission time. However, if it’s an emergency, response time will be within four hours.


Ceipal Workforce Management starts at $4 per user, per month and there’s a 25-user minimum. It offers optional features, such as public access files and I-9/E-Verify services, for an additional fee. Prospects can contact the sales team for pricing if they’d like to purchase Ceipal ATS and Ceipal Workforce as a bundle, and they can test the software with a 14-day free trial.


Ceipal Workforce doesn’t inherently offer payroll management (can only be integrated with QuickBooks or ADP RUN for payroll administration at this time), performance management or benefits (such as 401K, life/health insurance management, etc.).

For companies that are looking for these functions, we recommend they check out other HRMS solutions.


Ceipal LLC Screenshot 1
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Ceipal is an AI-powered SaaS platform that provides full-lifecycle management of the talent acquisition process. Its system leverages advanced technology to analyze vast amounts of candidate and employee data, providing actionable insights for meeting hiring goals and executing talent strategies. With robust solutions for pipeline curation, candidate engagement & marketing, applicant tracking, and workforce management, Ceipal helps staffing firms, MSPs, and corporate hiring teams of all sizes to attract and retain the best available talent. Founded in 2015, Ceipal now serves over 2,500 customers and 100,000 recruiters globally.

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