Microsoft Dynamics GP Review

Microsoft
Product:
Vendor:
Founded:
Headquarters:
Dynamics GP
Microsoft
2001
Redmond, WA
Ownership:
Customers:
Deployment Model:
Free Trial:
Public
Unknown
Cloud, On-Premise
Yes
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Dynamics GP At A Glance

Good: Inventory controls are accurate and reliable. SmartList reports provide valuable insights. Microsoft SQL, Power BI and many ISVs can be easily integrated.
Bad: The user interface is difficult to navigate and lacks customization. Customers report frequent error messages and freezing issues.
Bottom Line: Modular ERP that helps SMBs track and manage their financials, supply chains and human resources.

Product Overview

Microsoft Dynamics GP is an enterprise resource planning (ERP) solution that helps small and medium-sized businesses (SMBs) gain greater control over their financials, inventory and operations beyond basic accounting. Modules include:

  • Financial and accounting
  • Supply chain
  • Manufacturing and field service
  • Business intelligence
  • Human resources and payroll

The solution has several benefits, such as:

  • Secure, reliable and accurate management of cash, assets and banking
  • Lower overhead and handling costs for inventory and raw materials
  • Increased profitability from streamlined inventory, sales, warehouses and delivery
  • More competitive customer-by-customer pricing and fulfillment speeds
  • Greater efficiency through automated human resources and payroll processes

Dynamics GP has the unique ability to track transactions by source document trails, apply passwords or grant access to specific forms and windows for field level security, and slice data to create SmartLists.

Microsoft also offers three other ERP solutions: Dynamics AX, NAV and SL. Dynamics AX is a best-of-breed platform that can be used for projects with multiple operations or countries. Dynamics NAV is highly customizable with many vertical partners. Dynamics SL targets project-based businesses such as construction. In contrast, Dynamics GP is an off-the-shelf solution that can integrate with hundreds of independent software vendors (ISVs).

Features

Here’s a comprehensive list of Microsoft Dynamics GP features:

Financial and accounting

  • Analytical accounting, budgeting, general ledger and multicurrency tools
  • Cash flow, encumbrances, grants, receivables and payables management
  • Multidimensional analysis
  • Lockbox processing
  • Management and reconciliations of cashbook and electronic banks
  • Ability to refund checks

Supply chain

  • Available to Promise function that uses purchasing, inventory and sales information to predict when finished goods will be ready for customers
  • Bill of Materials tool to track assembly from raw materials to finished goods
  • Advanced Picking capability so users can select bin sequences and method of operations in single and multi-site warehouses
  • Automated pricing for individual customers and sales promotions
  • Ability to control inventory by stock, cost, fulfillment speed and location
  • Flexible generation, processing and receiving of purchase orders
  • Requisition and returns management

Manufacturing and field service

  • Manufacturing tools suite, including capacity requirements planning, engineering change management, job costing, quality assurance, sales configurator and sales forecasting
  • Manufacturing order processing
  • Materials requirements planning
  • Production scheduling
  • Project accounting
  • Contract administration
  • Depot management
  • Forecasting and scheduling of preventative maintenance
  • Service call tracking and analytics

Business intelligence

  • Business analyzer with role-specific insights and charts and graphs optimized for tablets
  • Power BI dashboard
  • Over 400 Excel and 300 SQL reports available
  • Management Reporter to create financial statements

Human resource and payroll

  • Electronic benefits processing
  • Hiring, scheduling and performance evaluation tools
  • Health and wellness tracking
  • Automated payroll processing and reporting
  • Budget labor costs by job function and head counts
  • Employee self-service portal to access personal information, manage absences and request time off
  • PTO administration

Target Market

Microsoft Dynamics GP supports SMBs in many industries globally. Below are some of its customers:

  • AmChar Wholesale
  • Associated Industries of Massachusetts
  • CommVault
  • IMEL
  • Insurance Advisernet
  • Lifeways
  • Metricon Homes
  • Naivas Limited
  • Omnitech
  • Pavlov Media

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Implementation/Integration

Dynamics GP is sold through third-party advisers. They plan, implement and customize the software, as well as provide support services. Some advisers offer a 30-day free trial.

The platform can be deployed on-premise or through a public, private or hybrid cloud. Here’s what to expect from each option:

  • On-premise – This method allows access to data without an internet connection, but requires server maintenance and backup. There’s a large initial investment, but the total cost of ownership over time is lower.
  • Cloud – This method has low upfront costs and requires no maintenance. However, data access depends on an internet connection, and add-on ISVs are limited.

RapidStart Services accelerate the configuration of Dynamics GP and data migration from legacy products. The platform integrates with Microsoft Office 365, SQL and Power BI, as well as hundreds of ISVs.

Customer Service & Support

Microsoft Dynamics GP has several customer support plans:

Enhancement Plan

  • Access to the online help materials and training modules
  • New version rights, service packs, hotfixes and regulatory updates
  • Transition investment credits
  • Cold backups for disaster recovery
  • Microsoft Dynamics lifecycle services, which is a digital workspace to collaborate on implementation
  • License mobility

Advantage – Includes the benefits of the Enhancement plan, plus:

  • Community forum with engineers who will respond to questions unanswered by peers after two business days
  • Support team that’ll resolve six incidents per year on the phone or electronically
  • Response time under three hours

Advantage Plus – Includes the benefits of the Advantage plan, plus:

  • Resolution of an unlimited number of incidents
  • Response time under two hours
  • Access to 24/7 technical support for Severity A cases with critical business impact or a significant loss of services

Pricing

Microsoft Dynamics GP is sold through third-party advisers, whose prices may vary depending on the chosen feature pack, type of license and number of users. There are two types of licenses: Perpetual and Subscription. Perpetual customers pay a one-time fee for the license and each user after the first three. Subscription customers pay a monthly fee for each user. There are three types of users:

  • Full – Create and edit information
  • Limited – View information
  • Self-service – Access to non-business tasks

Here are the prices for Perpetual licenses:

Starter pack – $5,000

  • Financial module to control cash flow and expenditures
  • Distribution module to purchase and sell services, items and materials
  • U.S. and Canadian payroll and human resource modules to manage an unlimited number of employees
  • Access for three full users
  • Available in English, Latin American Spanish and French-Canadian languages

Extended pack – $10,000

  • All Starter pack capabilities
  • Financial module extended to manage and bill jobs for professional services and construction
  • Distribution module extended to track the assembly from raw materials to finished goods

Customization pack – $6,000

  • Integrates Dynamics GP with ISVs

Human resources and payroll add-on – $7,000

  • Advanced human resources and payroll capabilities, as well as PTO and benefits management

The prices for additional users beyond the first three are:

  • Full – $3,000
  • Limited – $600
  • Self-service – $60

Subscription plans for the starter and extended packs typically run between $140 and $240 per user, per month, depending on the adviser. There’s also a one-time data center setup fee of approximately $2,500.

Shortcomings

The user interface is difficult to navigate and lacks customization.

Customers also report frequent error messages and freezing issues.

Lastly, the help modules may reference outdated versions of the software.

Screenshots

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Microsoft Dynamics GP Review Q&A

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Colleen Mlecoch
Verified
November 6, 2019
Are GP "Full" perpetual user licenses concurrent or named user?

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About

The first version of Dynamics GP was released in 1993 by Great Plains, an independent company based in Fargo, ND. It was one of the first multi-user accounting programs available in the United States. Microsoft purchased Great Plains and Dynamics GP in 2001.

Currently, the Microsoft Dynamics suite has three other ERP solutions (AX, NAV and SL) and two customer relationship management solutions (CRM and RMS). Each Dynamics product targets a different enterprise size and market. According to a roadmap released by Microsoft, Dynamics GP will be updated to a “Next” version with enhancements and new features through 2019 and 2020.

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