Zenefits Time-Tracking Review

Product:
Vendor:
Founded:
Headquarters:

Zenefits
Zenefits
2013
San Francisco, CA

Ownership:
Customers:
Deployment Model:
Free Trial:

Private
10,000+
Cloud
Yes

Product Overview

Zenefits is a cloud-based, end-to-end platform that streamlines all HR functions with one simple-to-use dashboard. For this review, we’ll focus on Zenefits’ time-tracking tool. More insight into Zenefits’ other HR capabilities can be found in our Payroll and HRMS reviews.

Zenefits’ time-tracking system streamlines all HR functions related to paid time off (PTO), and employee time and attendance. The time module makes tracking employees’ hours in real time simple with prompts for easy setup to integrate a new hire into the system.

By seamlessly connecting to your payroll and benefits information, Zenefits ensures your policies remain compliant with state and Affordable Care Act (ACA) regulations.

Features

Zenefits’ time-tracking module includes everything you need to efficiently track employee time and attendance, PTO and accrual while staying compliant with labor laws.

Below are some of its notable features:

Time & Attendance Tracking

• Mobile Clock In/Out – Employees can clock in and out on any device without a third-party system.
• Photo Verification – This gives managers an extra guarantee that employees are where they say they are.
• Configurable Self-Reporting – Customize how you want hours reported for approval, whether based on exact time, total hours or snapshots of time stamps.
• Automatic Notifications – Notifications are automatically emailed to managers when PTO or time sheets are sent for approval.
• One-Click Approval – Whether through an email prompt or on the dashboard, managers can review summaries, and approve or deny time sheets and requests, with one click on the appropriate link.
• Real-Time Report – This is a dashboard module that gives managers a full overview of who’s clocked in, in real time.
• Synced to Payroll – Once time sheets are approved, they’re automatically sent to Payroll so no one’s hours slip through the cracks.

Vacation & PTO Tracking

• Flexible Policy Creation – Easily establish sick day, vacation and personal-day policies by creating PTO limits, accrual rates and tenure rewards.
• Time-Off Requests – Employees can send managers time-off requests through the Zenefits dashboard. They can also check and manage pending requests, their PTO history and remaining time balances.
• Calendar Sync – Zenefits can automatically sync with your company’s calendar, whether it’s through Apple, Outlook or Google, keeping everyone on the same page.

Built-In Compliance

• Overtime Regulations – Zenefits automatically applies state overtime regulations to reported employee hours.
• ACA Compliance – Zenefits combs through the ACA and automatically checks that your company is following its requirements, allowing you to focus on your business and the people running it.
• Financial Liability Tracking for PTO – Zenefits will track your company’s financial liability for employee PTO.
• Sick Leave – The solution can make sure your sick leave policies are compliant with federal and state laws.

Target Market

Zenefits has helped more than 10,000 HR departments become more efficient through an all-encompassing, online dashboard.

Zenefits has a customer base ranging from start-up to mid-sized and, like Workday, aims to cover a growing list of industries, from retail to IT to healthcare and more. Sample customers are provided below:

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Implementation/Integration

After sending a request to Zenefits (providing your name and a work email), the support team will work with companies one-on-one to start the implementation process.

Each company will be assigned a support representative as a main contact. The company will continue to work with that representative from the initial set-up process, through launch and training, to periodic software/account maintenance.

Customer Service & Support

From an online Help Center covering numerous topics to telephone support, Zenefits offers various support options to fit a customer’s needs.

If a company chooses to manage its benefits through Zenefits, a representative will be assigned to the company for a consistent point of contact.

Pricing

Zenefits offers three levels of pricing: Lite HR, Standard and Advanced. Customers can be billed monthly or yearly.

Lite HR: Free

• Employee management (features include hiring, basic onboarding, offboarding, employee directory, organizational charts and most of the core HR apps)

Standard: $6/employee per month ($5 for yearly billing) plus $40 base fee per month

• HR platform that includes hiring and onboarding, HR records, employee directory, organizational charts and mobile app
• Custom fields for employee onboarding
• Business intelligence functionality
• Documents app for storing employee documents and forms

Advanced: $12/employee per month ($9 for yearly billing) plus $40 base fee per month

• All features in Standard plan
• Time off tracking
• ACA compliance
• Compliance assistant to help track and manage federal guidelines
• Access to HR resource library

Zenefits also offers optional features, such as:

• Payroll ($6 per user per month)
• Time and attendance ($5 per user per month)
• Performance management ($4 per user per month)
• HR Advisor ($5 per user per month): This feature includes access to certified HR experts for HR-related questions or issues.
• Payroll Advisor ($5 per user per month): This feature includes access to certified payroll experts for payroll-related questions or issues.
• Ultimate Advisor ($8 per user per month): This package combines both the HR Advisor and Payroll Advisor.

Shortcomings

Due to delayed responses from their assigned representatives, some customers said the implementation process was longer than necessary.

Others have said that, after implementation was complete, account managers became distant and customer service was lacking.

Zenefits has recently been cited for having regulatory issues within its company, which may impact customer support and the services provided.

Screenshots

About

Zenefits was co-founded by Parker Conrad and Laks Srini, and it’s been reported as one of the fastest SaaS start-ups in Silicon Valley.

Using its “hub and spoke” business model since 2013, Zenefits offers its online dashboard, including all the bells and whistles to alleviate HR headaches, for free while gaining commissions as a wide-range insurance broker to pay the bills.

Zenefits is headquartered in San Francisco, and it has a secondary office in Phoenix.

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