BillQuick Review

BQE
Product:
Vendor:
Founded:
Headquarters:
BillQuick
BQE
1995
Torrance, CA
Ownership:
Customers:
Deployment Model:
Free Trial:
Private
350,000 users
Cloud, On-Premise
Yes
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BillQuick At A Glance

Good: Choice of on-premise or cloud deployment, strong focus on billing and accounting, optional HR system.
Bad: No collaboration or file-sharing capabilities.
Bottom Line: Scalable and integrated solution for businesses that need to track the time and expenses, accounting and billing functions related to their projects.

Product Overview

BQE Software’s BillQuick is an integrated project management software that also includes accounting, billing and time-tracking functionalities. It’s offered both on-premise and in the cloud, so companies have a choice of deployment based on their needs.

There are several BillQuick products available:

  • BillQuick: BillQuick is the on-premise version with three separate editions (Basic, Pro and Enterprise). It’s scalable for any sized business.
  • BillQuick WebSuite: This version is for businesses that have remote employees or prefer to host their own data.
  • BillQuick Online: BillQuick Online is the cloud version for companies that don’t have the desire or the resources to host data and maintain servers.
  • BillQuick Mobile: BillQuick’s mobile app is an optional add-on for users of the WebSuite or Online versions.
  • BillQuick Lite: This is a free application for very small businesses or companies that only want the basic features (time and expense tracking).
  • BillQuick HR: BillQuick HR is an on-premise HR system that includes employee information such as employment history, salary and vacation/sick leave balance, as well as HR compliance forms. It integrates with the on-premise version of BillQuick.
  • BillQuick Agent: This optional business intelligence tool allows for automation of reports.
  • BillQuick Outlook: BillQuick has an optional add-on for users that schedule or track time in Outlook.

BillQuick can also be integrated with accounting systems, such as Intuit QuickBooks and Sage.

As mentioned above, BillQuick’s on-premise deployment is broken up into three versions – Basic, Pro and Enterprise. Here, we take a brief look at each:

  • Basic: The Basic version is intended for up to four users. It has many features such as the ability to import/export data, multiple currency support, a Microsoft Access database, customizable reports and invoices, and Defense Contract Audit Agency (DCAA) compliance with a single click. Other features include electronic invoices, batch invoices, automatic billing, 500+ report templates and role-based security.
  • Pro: The Pro version can accommodate up to 20 users. It includes all of the Basic features, plus a Microsoft SQL Express database, the ability to create and assign tasks, mobile functionality, the ability to attach files and URLs to records, and support for credit card payments, among other features. In addition, the Pro version gives users access to Gantt charts, custom PDF invoices and a dashboard for key performance indicators (KPIs).
  • Enterprise: The Enterprise version accepts an unlimited number of users. In addition to the Basic and Pro features, it includes a Microsoft SQL server database, custom fields, a collection center and automatic payment receipts. This version also offers users the ability to drill down details of job costs, a project center, due-date alerts and personal time-off management, along with many other features.

Features

BillQuick has a variety of project management features. Users can manage projects and resources in real time, keep track of team members and projects (via color-coded assignments and calendars), and attach documents and images to records.

Users can also track employee time via a calendar, spreadsheet or stopwatch. Time sheets can be automatically populated with data on projects based on the previous week. And managers and employees can use BillQuick to track overtime, sick leave and vacation balances.

In addition to project management and time tracking, BillQuick focuses on accounting and billing. Some of its accounting and billing features include:

  • A collection center where users can access information on payment history, account notes and other details
  • At least 100 standard and customizable invoice templates, and the ability to email invoices in PDF, Excel or Word
  • Ability to track multiple entries in one accounting file
  • Accessible accounting journal entries and reports, such as profit and loss, balance sheets and cash accurals
  • Ability to process credit card payments and import credit card transactions
  • Ability to write checks and reconcile bank accounts

BillQuick also has a Reporting Center where users can create reports from over 500 templates. They can also customize their own reports with a company logo, company colors, etc. In addition, reports can be reused (or “memorized” as BillQuick refers to it) for the future, as well as tagged as favorites. And users can customize their dashboards to display KPIs.

Finally, we want to mention BillQuick 2016, the latest product upgrade. It includes new features and enhancements such as a backup SQL database, automatic opening of favorite screens, automatic updating of data from the Client screen and a detailed view of unpaid expenses. Other highlights include the ability to organize purchase orders with line numbers, send multiple attachments in a single file, import credit card transactions and track credit card expenses.

  • Budget & Expense Management?
  • Collaboration?
  • File Sharing?
  • Gantt Charts?
  • Mobile?
  • Task Management?
  • Time Tracking?

Target Market

BillQuick is targeted mainly to service professionals. It also provides solutions to IT consultants, as well as specific industries such as architecture, engineering, government, legal and accounting.

We’ve listed 10 of its customers below:

  • Williams Company
  • KPFF Consulting Engineers
  • Credit Suisse
  • Amtrak
  • DiscoverReady
  • State of Alaska, Dept. of Environmental Conservation
  • North Dakota Office of Attorney General
  • PCS2000 Power and Control Systems
  • TSArchitects Inc.
  • Block Tax

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Implementation/Integration

BQE has four different implementation packages. They are:

  • Quick Start Implementation: For companies that want to learn about BillQuick efficiently, this package offers eight hours of personalized training that’s more focused on the billing features.
  • Pro Implementation: The Pro implementation plan covers BillQuick installation and SQL Express database setup. It also offers 12 hours of training about billing, time and expenses, and project management. Clients can choose additional courses as well.
  • Elite Implementation: Along with the services offered in the Pro plan, the Elite implementation kit includes a personalized needs analysis. This analysis consists of a questionnaire about the client’s billing and project management processes, followed by a discussion of the client’s workflow and needs. Each client gets additional billing training and a billing follow-up after the solution is installed.
  • Promise Implementation: The Promise implementation takes approximately four weeks from start to finish. Here, the client works with a dedicated BillQuick account manager. The plan includes the services in the Elite package, plus a two-hour discussion of the solution implementation timeline, data migration, additional project management training and integration of existing accounting systems (if using Sage or QuickBooks). Clients also receive coaching through the first billing process and weekly post-implementation follow-ups for four weeks.

Customer Service & Support

BQE offers two support packages: BQE SilverCare and BQE GoldCare.

Both packages include new releases and upgrades, service packs, newsletters and webinars, a knowledge base and a community forum. However, the GoldCare package also includes unlimited tech support via phone or email that’s available for 12 hours a day, Monday through Friday.

SilverCare users that need tech support must pay $195 per incident.

Pricing

BQE Software doesn’t publicly display their pricing information. Please contact them directly for a quote.

Shortcomings

BillQuick doesn’t offer collaborative tools or file-sharing capabilities.

Screenshots

BQE Screenshot 1
BQE Screenshot 2
BQE Screenshot 3

About

BQE Software has a long history in the project management software space. In 1996, its founder, Shafat Qazi, debuted BillQuick as a way for engineers to track their time and projects. In 2009, BQE developed ArchiOffice, a project management software intended for architects.

In addition to ArchiOffice and BillQuick, BQE offers an engineering-oriented solution called EngineerOffice.

BQE has received many awards, most notably the K2 Customer Satisfaction Award in both 2014 and 2015, The Sleeter Group’s Awesome Application award in both 2013 and 2015, and the 2015 Technology Innovation Award Finalist from CPA Practice Advisor.

BQE is headquartered in Torrance, CA, but also has offices in Australia and Ireland.

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Great!

on 2016-06-28 16:55:13

This is an amazing piece of software. Time card, Expense sheets, Billing and Project management made real easy and intuitive..

Comes highly recommended and I tend to agree.



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