Zoho Projects Pricing: Features, Costs and Top Project Management System Alternatives

Zoho Projects is a cloud-based project management solution that helps teams track both simple and complex projects. It includes several collaboration features, a built-in Gantt chart, a time-tracking tool and a gamification feature called Gamescope. 

We’ve reviewed Zoho Projects and compared it to other solutions in terms of features and other attributes. However, this post will focus on its pricing plans and the prices of its alternatives. 

How Much is Zoho Projects? 

Zoho Projects has a free plan and four paid plans.  

Free plan – The free plan includes two active projects, 10 MB of storage and accommodates up to three users. The plan covers basic features of Zoho Projects, including viewing Gantt charts within a single project, task tracking and a mobile app.

PremiumThe Premium plan costs $5 per user, per month for up to 50 users and includes up to 100 GB of storage. It includes all of the features of the free plan, plus

  • Unlimited projects
  • Up to 20 templates
  • Subtasks and reminders
  • Task duration in hours
  • Task automation with Blueprint
  • Project resource allocation
  • Planned versus actual data
  • Time tracking
  • Budget tracking
  • Customizable business hours
  • Business rules and automation for issues
  • Task rollup

EnterpriseThe Enterprise plan is priced at $10 per user, per month for unlimited users and includes up to 120 GB of storage. It has additional features such as:

  • The ability to create up to 30 project templates
  • The ability to create custom fields for projects and tasks
  • Custom roles and profiles
  • Global Gantt charts
  • Global resource allocation
  • Global planned versus actual data
  • Inter-project dependencies
  • SLAs for issue module
  • Personalized web domains
  • Portfolio dashboards
  • Critical paths
  • Baseline
  • Custom user groups

The Premium and Enterprise plans can accommodate external users, which cost $3 per client user, per month.

Users can participate in a 10-day free trial for any of the paid plans. These plans are pay as you go, meaning there’s no contracts and users can upgrade, downgrade or cancel their plans at any time. 

Top Alternatives to Zoho Projects 

Zoho Projects has five subscription plans that can scale up or down based on a company’s needs. For businesses that want to compare pricing between different vendors, we’ve come up with three alternative solutions with similar subscription plans. 

Asana –  Asana offers a free plan for teams with up to 15 users. It has basic dashboards and basic search functionality, as well as unlimited tasks, projects and conversations.  There are also two paid plans: Premium and Enterprise. The Premium plan is $10.99 per user, per month (billed annually) and includes several features, such as an unlimited number of dashboards, advanced search and reporting, task dependencies and priority support.   

The Enterprise plan is intended for larger teams and includes additional features, such as customized onboarding plans, advanced security features and custom branding. Pricing isn’t publicly available, so you’ll have to contact Asana for a quote.   

Smartsheet – Smartsheet has three pricing plans. First, there is the Pro plan that costs $7 per user, per month. It includes Gantt charts, attachments, reminders and notifications, forms and self-help support. It also integrates to cloud productivity apps. 

Second, there’s the Business plan, which costs $25 per user, per month (billed annually). It also requires a minimum of three users and includes automated actions, activity logs and custom branding.

Finally, there’s the Enterprise plan that offers additional features, such as phone support, single sign-on functionality and enterprise access control. Pricing is not publicly available, so you’ll have to contact Smartsheet directly for a quote. 

Trello – Trello has a freemium model that includes built-in automation, unlimited cards, up to 10 boards per Workspace, unlimited Power-Ups per board, unlimited storage (at 10 MB per file), Trello templates, up to 250 Workspace command runs per month, custom background and stickers, unlimited activity log, assignee and due dates, a mobile app and two-factor authentication. Then, there are three paid plans:

  • Trello Standard – The Standard plan is intended for small teams and includes unlimited boards, advanced checklists, custom fields, unlimited storage (at 250 MB per file), up to 1,000 Workspace command runs per month, single board guests and saved searches.
  • Trello Premium – Trello Premium is intended for teams with up to 100 members who need to track multiple projects. In addition to the features of the Standard plan, it includes dashboard/timeline/calendar/workspace table/maps views, unlimited Workspace command runs, admin and security features, workspace-level templates, collections, observers, priority support, Google Apps sign-on and simple data export.
  • Trello Enterprise – Businesses with more extensive needs can opt for Trello’s Enterprise plan, which offers features designed for large companies that must coordinate projects with multiple teams. Some of those features include unlimited workspaces, organization wide permissions, organization visible boards, public board management, multi-board guests, attachment permissions, Power-Up administration and free SSO and user provisioning with Atlassian Access.

Takeaways 

Depending on the plan selected, Zoho Projects allow companies to pay a flat monthly fee. The alternative vendors deploy a per-user, per-month pricing strategy that doesn’t have a maximum threshold for number of users. 

We also want to note that Zoho Project’s free plan only accommodates up to five users, while Asana’s free plan covers up to 15 users. Trello’s free plan doesn’t have any limits on the number of users. While Smartsheet doesn’t have a free plan, it does offer a 30-day free trial.  Smartsheet users can also collaborate with an unlimited number of other users for free, regardless of plan selected. 

These four vendors are just a handful of project management solutions to consider. If you’re looking at other solutions, check out our detailed reviews page where we’ve reviewed over 30 vendors.    

If you need more information on project management solutions in general, our definitive guide can help. This guide discusses benefits, features and what to look for when purchasing a solution.