Zoho Projects Pricing: Features, Costs and Top Project Management System Alternatives

Zoho Projects is a cloud-based project management solution that helps teams track both simple and complex projects. It includes several collaboration features, a built-in Gantt chart, a time-tracking tool and a gamification feature called Gamescope. 

We’ve reviewed Zoho Projects and compared it to other solutions in terms of features and other attributes. However, this post will focus on its pricing plans and the prices of its alternatives. 

How Much is Zoho Projects? 

Zoho Projects has a free plan and four paid plans.  

Free plan – The free plan includes two active projects, 10 MB of storage and accommodates up to three users. The plan covers basic features of Zoho Projects, including viewing Gantt charts within a single project, project feeds, task management, document sharing and calendar and forums.

Standard – The Standard plan costs $3 per user, per month for six to 10 users and has 5 GB of storage. In addition to the features in the free plan, the Standard plan includes:

  • Ability to create up to five project templates
  • Custom status for tasks and projects
  • Issue tracker module
  • Task dependency
  • Subtasks
  • Integration to Zoho CRM

Express – The Express plan costs $4 per user, per month for 12 to 50 users and includes up to 20 GB of storage. It has additional features such as:

  • Ability to create up to 10 project templates
  • Recurring tasks
  • Custom views
  • Interactive Gantt charts
  • Timesheet approval
  • Business hours customization
  • Ability to skip weekends and holidays
  • Integration to Zoho Books and Zoho Invoice

PremiumThe Premium plan costs $5 per user, per month for 20 to 100 users and includes up to 100 GB of storage. Additional features are:

  • Ability to create up to 20 project templates
  • Task automation with Blueprint
  • Task rollup
  • Business rules and automation for issues
  • Project resource allocation
  • Planned versus actual data
  • Four types of dependencies

EnterpriseThe Enterprise plan is priced at $6 per user, per month for companies with more than 25 users and includes up to 120 GB of storage. It has additional features such as:

  • Ability to create up to 30 project templates
  • Ability to create custom fields for projects and tasks
  • Custom roles and profiles
  • Global Gantt charts
  • Global resource allocation
  • Inter-project dependencies
  • SLAs for issue module
  • Personalized web domains
  • Critical paths
  • Baseline
  • Custom user groups

Users can participate in a 10-day free trial for any of the paid plans. These plans are pay as you go, meaning there’s no contracts and users can upgrade, downgrade or cancel their plans at any time. 

Top Alternatives to Zoho Projects 

Zoho Projects has five subscription plans that can scale up or down based on a company’s needs. For businesses that want to compare pricing between different vendors, we’ve come up with three alternative solutions with similar subscription plans. 

Asana –  Asana offers a free plan for teams with up to 15 users. It has basic dashboards and basic search functionality, as well as unlimited tasks, projects and conversations.  There are also two paid plans: Premium and Enterprise. The Premium plan is $10.99 per user, per month (billed annually) and includes several features, such as an unlimited number of dashboards, advanced search and reporting, task dependencies and priority support.   

The Enterprise plan is intended for larger teams and includes additional features, such as customized onboarding plans, advanced security features and custom branding. Pricing isn’t publicly available, so you’ll have to contact Asana for a quote.   

Smartsheet – Smartsheet has four pricing plans. First, there is the Individual plan that costs $14 per user, per month. It includes Gantt charts, attachments, reminders and notifications, forms and email support. It also integrates to cloud productivity apps. 

Second, there’s the Business plan, which costs $25 per user, per month (billed annually). It also requires a minimum of three users and includes up to 100 sheets per user, automated actions, activity logs and live data connector. 

Then there’s the Enterprise plan that offers additional features, such as phone support, single sign-on functionality and enterprise access control. Finally, there’s the Premier plan that includes premium features, such as premium support. Prices are not publicly available for either plan, so you’ll have to contact Smartsheet directly for a quote. 

Trello – Trello has a freemium model that includes features like unlimited number of boards, lists and members; attaching files of up to 10 MB; and integrating with one app (via Power-Ups) per board. There are two paid options: Trello Business Class and Trello Enterprise.  

Trello Business Class, intended for companies, is priced at $9.99 per user, per month (if paid annually). It includes some business-oriented features, such as unlimited app integration, custom branding and exporting team data.  

Trello Enterprise provides tiered plans that can vary based on the number of users. For specific pricing, you’ll need to contact Trello directly for a quote. In addition to features on the Business Class plan, the Enterprise plan includes single sign-on access and additional security features, such as two-factor authentication, file encryption and intrusion detection.  

Takeaways 

Depending on the plan selected, Zoho Project allow companies to pay a flat monthly fee. The alternative vendors deploy a per-user, per-month pricing strategy that doesn’t have a maximum threshold for number of users. 

We also want to note that Zoho Project’s free plan only accommodates up to five users, while Asana’s free plan covers up to 15 users. Trello’s free plan doesn’t have any limits on the number of users. While Smartsheet doesn’t have a free plan, it does offer a 30-day free trial.  Smartsheet users can also collaborate with an unlimited number of other users for free, regardless of plan selected. 

These four vendors are just a handful of project management solutions to consider. If you’re looking at other solutions, check out our detailed reviews page where we’ve reviewed over 30 vendors.    

If you need more information on project management solutions in general, our definitive guide can help. This guide discusses benefits, features and what to look for when purchasing a solution.    

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