ICM Document Solutions Review

ICM Doc. Solutions
Product:
Vendor:
Founded:
Headquarters:
ViewCenter
ICM Doc. Solutions
1988
Phoenix, AZ
Ownership:
Customers:
Deployment Model:
Free Trial:
Private
800+
Cloud, On-Premise
No
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ViewCenter At A Glance

Good: Accessible from any browser, customizable, provides scanning service for companies with large scanning needs.
Bad: iCapture and ScanCenter aren't supported on Macs, self-deployment option not offered, no proprietary file viewer.
Bottom Line: Scalable and secure content management solution that can turn any business into a paperless office.

Product Overview

ICM Document Solutions develops, implements, and supports a full suite of content and document management software.  We’ll briefly discuss the optional modules, but we’ll focus the review on ViewCenter.

ViewCenter is a content and document management solution that’s accessible from any device with an Internet connection (desktop, laptop, mobile). It’s flexible for businesses of any size, and it can be customized based on a company’s specific needs.

ViewCenter provides other benefits, including:

  • Securely storing and managing documents
  • Helping companies adhere to legal and other regulatory compliance
  • Minimizing or eliminating paper use
  • Reducing expenses associated with handling and storing paper
  • Integration options with a company’s existing system or applications

ICM also created a suite of supporting modules to further enhance the capabilities of ViewCenter:

InfoCenter is a web portal that allows businesses to share documents and other content with their clients or customers. It can be used for handling vendor access to invoices or enabling external access to public records. Users can keep InfoCenter content secure by determining which external users can access content and requiring them to register before seeing any content.

FormsCenter is a web form tool that enables companies to easily create web forms using a drag-and-drop form creation tool, and then map those form fields to a template PDF in order to capture form submissions directly in to ViewCenter. A business can use FormsCenter for online vendor registration forms or internal policy forms. Forms submissions can even be captured on offline devices and synchronized to ViewCenter once the device resumes an internet connection.

ScanCenter is a department-level intelligent paper capture tool that uses full-page OCR recognition to intelligently recognize standardized forms and capture indexing data. Scanned images can be run through various image clean-up options including deskew, background cleanup, hole punch removal and blank page deletion. A business can use ScanCenter for scanning delivery receipts in a shipping department or receiving documents in a quality control department.

Features

Here are some of the key features of ViewCenter.

  • Ability to upload batch documents via drag-and-drop interface
  • File-type agnostic
  • Individualized user dashboards
  • Keyword and content searching
  • Saved and shared searches
  • Configurable revision control
  • Task feature allows for work items to be created and assigned to users
  • Ability to export any document or content via user interface
  • Ability to track all activity via log
  • Ability to automate document retention and disposition processes
  • Group-based permissions created and maintained by administrators
  • Multifactor authentication

Target Market

ICM Document Solutions has supported many departmental (“horizontal”) solutions for units such as HR, Finance, Quality, and Contracts, and many industrial (“vertical”) solutions for sectors such as manufacturing, aerospace, healthcare, financial services, education, and government.

We’ve listed 10 of its client below.

  • Arizona Department of Insurance
  • Arizona Department of Public Safety
  • Collins Aerospace
  • Romulus Restaurant Group
  • Galen Medical Group
  • America Institute for Cancer Research
  • Acclaim Charter School
  • Sunshine Acres Children’s Home
  • Avionics Instruments
  • Optima Tax Relief

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Implementation/Integration

ViewCenter can be deployed as either an on-premise or SaaS (Software-as-a-Service) solution. File storage for on-premise deployments can be configured to use physical drive storage or to leverage cloud services (Microsoft Azure or Amazon AWS).  The average time to implement ViewCenter is about four to six weeks (estimate a function of coordinating ICM/client calendars but can realistically be implemented in much less time).

ICM includes, at no additional cost, access to the ViewCenter Web API for the purpose of integrating ViewCenter with any other line of business or departmental applications their customers may use.  ICM can also support customers with any development tasks required to connect those applications if the customer doesn’t have internal resources available.

Customer Service & Support

Customers can contact ICM’s in-house support team via phone and email during regular business hours (Monday to Friday, 8 a.m. to 5 p.m.).

Pricing

ICM Document Solutions doesn’t publicly release its pricing information. Please contact them directly for a quote.

Shortcomings

The iCapture and ScanCenter tools aren’t supported on Mac operating systems. ICM also doesn’t offer a self-deployment option or a proprietary file viewer.

Screenshots

ICM Doc. Solutions Screenshot 1
ICM Doc. Solutions Screenshot 2
ICM Doc. Solutions Screenshot 3

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About

ICM Document Solutions (ICM) is a second-generation family owned and operated company and certified women-owned small business. It was founded in 1988 (originally known as Image Conversions & Management) as a scanning firm converting business records, technical manuals, engineering drawings, and other client business critical information into a digital environment.

With the long-term vision of its founder, Phil Harrington, ICM set about becoming a full-service, single-source shop for a company’s digital transformation needs by reinvesting in its people, scanning production infrastructure, and IT department to become a provider of all things document management. Today, ICM is a complete document management services vendor that includes the ViewCenter Document Management Suite, best practices offered by its Solutions Consultants with the support of long-tenured Subject Matter Experts (SMEs) across ICM’s leadership, and continuing to provide exceptional capture services, whether it be standard paper, large format, or film media.

After many years of refinement, the ”ICM Approach” allows the company to build long-term relationships with clients of all sizes. This holistic approach of deep collaboration and analysis with its clients, continued investment in its self-published software, and high-quality capture and IT services, ensures a tailored solution to meet a client’s specific needs and budget for all their short and long-term information governance goals.

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