What to Consider When Looking for Recruiting Software

Thinking about buying a recruitment software? Whether you are looking for your first ever recruitment software or you’re an experienced user looking to upgrade your current solution, we’ve got you covered!

With so many different recruitment software types and providers, all of them claiming to be able to transform the way companies recruit and hire talent, choosing the right recruitment software might seem like a daunting task.

How to choose the one that best fits your hiring needs – and your budget? In this article, you’ll discover a detailed, step by step guide for finding, comparing and choosing the right recruitment software for your company. Let’s get started!

6 key criteria for choosing a recruitment software

Here are the six key criteria you should consider if you want to find a recruitment software that will perfectly fit your company’s hiring needs:

1.) Recruitment software type

There are four main types of recruitment software specialized for different stages of a hiring process:

  1. Sourcing tools – These tools will help you source and find relevant active, as well as passive candidates.
  2. Recruitment marketing platforms – These tools will help you create a beautiful career page and present your employer brand in order to attract top talent.
  3. Candidate relationship management systems (CRM) – These tools will help you personalize, automate and save time when communicating with your current, past and potential candidates.
  4. Applicant tracking systems (ATS) – These tools will help you organize your hiring process after you have received applications.

Each of these software types has different features and benefits, so think carefully about your needs and the stages of your hiring process you want to improve. You should also note that there are all in one recruitment software that integrate all of the above recruitment software types under one platform.

2.) Company size

Another important criteria for selecting the right recruitment software is your company’s size. Small companies have different hiring needs than enterprise companies.

For example, a small size business with 1 to 50 employees usually don’t have a dedicated HR department and hire only occasionally. Midsize business has anywhere from 51 to 500 employees and usually has a few open job positions at every moment, as well as a dedicated internal HR professional. Finally, large business with more than 500 employees usually have multiple open job positions and a dedicated recruiting department.

Depending on the size of your company, the number of people on your recruiting team and the number of your open job positions, you might require different features from recruitment software. Look for a recruitment software specialized for your company’s size.

3.) Ease of use

This is probably the most overlooked criteria when it comes to choosing a recruitment software. It doesn’t matter how many fancy features a recruitment software has – if it isn’t user friendly, you’ll be stuck with a lot of functionalities you don’t use – but still have to pay for.

This is why you should look for the user interface that is intuitive, simple and clean. Using a recruitment software require advanced technological skills. Everything you need should be available in just a few clicks.

4.) Vendor support

Customer support is another extremely important criteria you should consider when choosing a recruitment software. Does the recruitment software vendor offer appropriate support for their users?

Find a vendor that encourages its customers to contact their technical support team. Just make sure to check that the vendor offers 24/7 email as well as phone support! You should also check if the vendor publishes regular updates and has advanced knowledge libraries and onboarding and training programs.

Finally, check out the customers’ testimonials on different business software review sites. What do real users have to say about this vendor’s customer support?

5.) Integrations

As you compare different recruitment software vendors, one of the most important considerations is integration. It is crucial that your recruitment software can be integrated easily with other software you use, such as social media, job boards, testing platforms, HRIS, etc.

Look for a vendor that has an open API or built-in integrations. Otherwise, you might find yourself ending up with a fragmented system that makes your life even more complicated and frustrating!

6.) Price

Finally, the last, but not least – pricing criteria. How much does a recruitment software costs? According to a recent research, in 2019 recruitment software costs range from $45 to $950 a month.

However, you need to be aware that different vendors have different business and pricing models. The cost of recruitment software may be determined in direct relation to its features, number of employees who will have access to the recruitment software, the number of candidates added each month or the number of your open job positions.

Once you find vendors who thick all the criteria we mentioned previously, check out their pricing models to find the one that best fits your budget. Expert tip: Most vendors will offer you a substantial discount if you opt for annual instead of monthly subscription.

How to choose the best recruitment software

Using the criteria outlined above, you should be able to come down to a shortlist of your top three recruitment software. Then what? How can you choose the best one among them? It’s hard to tell, because all your chosen top three recruitment software look great on paper, right?

“On paper” is the key word here. The only way to find out which one would be the best fit for your hiring team, needs and your company is to try them out for yourself! Luckily, most recruitment software vendors will let you do exactly that by offering a free trial.

During a free trial, you can use a recruitment software with all or most of its features for free, usually for a period of two weeks. This is more than enough for you and your team to try out and compare your top three recruitment software.

We strongly recommend that you to take this opportunity before investing into buying a recruitment software. A first-hand experience of using a certain recruitment software will help you make a better, more informed choice that will best fit your company’s hiring needs.

After all, you wouldn’t hire candidates without interviewing them and testing their skills, right? Put your recruitment software candidates to the test as well – and simply choose the one that proves to be the best fit for your company’s needs.

Author Bio: Anja Zojčeska is a Human Resources Manager and Content Marketing Specialist at the recruitment software company TalentLyft. TalentLyft is an innovative, all in one recruitment software (Applicant Tracking System + Talent CRM + Recruitment Marketing Platform) designed to help you find, attract, select and hire the best candidates.