PDS Vista vs. Ximble: A Comparison of Time Clock Solutions

PDS Vista is an end-to-end human capital management (HCM) system. This application contains Vista Time, a cloud-based optional add-on accommodating companies that have differentiated workforces and require more complex rules regarding how personnel are paid. Ximble is a cloud-based workforce management program that helps companies employing hourly workers successfully schedule shifts and track their employees’ time.

PDS Vista vs Ximble Time Clock software review



Product Overviews

To summarize each product, here’s some information from our earlier reviews of Vista Time and Ximble:

Vista Time: Vista Time offers enhanced features, such as geolocation capability that monitors where an employee punches in and out. The time component has several benefits, including:

  • Time collection via mobile devices or desktop
  • Employee self-service functionality (managing their leave balance and requesting time off)
  • Ability to track projects and tasks
  • Full integration to Vista Payroll and Vista reporting tools

Ximble: Ximble’s Time Tracking module allows employees to clock in or out via web browsers, text messaging or the mobile app. Employees can also request paid time off, which the manager can approve or deny straight from the module. Managers can track attendance, approve timesheet entries and compile payroll data.

How They Stack Up

We’ve compared Vista Time and Ximble Time Tracking to highlight some key differences and factors to consider before making a purchasing decision.


Vista Time: Users will find the following features with this solution:

  • Users can enter time anywhere via online, mobile, clocks, kiosk or telephone
  • The module supports an unlimited number of labor levels
  • Dashboards are available for both managers and employees
  • A user can define time entry rules
  • Resources can be scheduled through a drag-and-drop interface
  • Managers can enable geolocation/geofencing to limit where an employee can punch in/out
  • Time review and approval are available for both manager and employee
  • Attendance tracking has the capability to forecast accrued time at a point in the future
  • The system sends proactive alert messages
  • Employee occurrence or points can be tracked
  • It fully integrates with the payroll module
  • Reporting and analytics are available and accessible

Ximble: Users can expect the following features with this solution:

  • The tool records employee time data allowing users to track time based on tasks or activity
  • Employees can clock in and out via the web or mobile devices
  • A mobile app enables geofencing functionality, allowing managers to set the locations of where the employees clock in or out
  • Users will find time collection methods, such as facial recognition, unique PIN code (especially for large groups of employees that need to clock in at once) and QR code scanning through the tablet timeclock app
  • Managers can approve time clock data via the Timesheets screen
  • The feature sends automatic reminders to employees who haven’t completed timesheets and/or expense reports.
  • Users can create and access timesheets and expense reports even if they’re not connected to the internet

Bottom Line: Vista Time is easy to implement and use. Although Vista Time offers preformatted reports, customizing reports isn’t easy. In addition, audit reporting lacks clarity, according to some users. Ximble makes it easy for employees to clock in and out and keep track of time. Ximble generates detailed reports for actual time worked vs. scheduled, but it is not set up to track salaried employees.

Target Market

Vista Time: Vista Time is intended for medium and large companies (with 300 to 10,000 employees) in the U.S. and Canada. It targets all industries, including professional services, education, government, manufacturing and utilities.

Ximble: Ximble targets small and medium businesses in the retail, services, hospitality, sub-acute healthcare and wellness industries.

Bottom Line: Vista is not intended for small businesses as its features may be too robust. Ximble is not targeted at enterprise companies.

Customer Service and Support

Vista Time: PDS offers customers direct access to its support staff, free educational product and technical videos, and informative demos throughout the year. It also provides:

  • Online support tracking
  • Online technical assistance
  • PDS user group membership
  • Toll-free support calls:
    • 8:30 a.m. to 8 p.m., Monday through Thursday (Eastern Time)
    • 8:30 a.m. to 5 p.m., Friday (Eastern Time)
    • 24/7 Emergency Support

Ximble: Ximble provides customers with a knowledge base that is broken down by topic, including time clocking and paid time off. Users can also submit help requests on Ximble’s support site or contact support via email, phone or 24/7 live chat service.

Bottom Line: PDS support staff members provide timely support and are always willing to answer questions. Users also praise Ximble support, saying it is “top notch.” While PDS offers 24/7 emergency support, Ximble’s support team is available around the clock for all customer issues.


Vista Time: Customers can purchase either the full Vista product suite or individual modules. PDS offers both on-premise and cloud deployment, and licensing methods include either a licensed (on-premise) or software-as-a-service (cloud) model with pricing that’s based on the number of active employees. Vista Time is a cloud-based tool. Contact PDS directly for a quote.

Ximble: The Time Tracking module has three pricing tiers: Core, Advanced and Enterprise. The prices apply to payments made annually.

  • Core – The Core tier costs $1 per user, per month, plus a $15 base fee per month. It includes timesheet approval, manual time clock additions and edits, unpaid breaks, activity tracking and payroll reporting
  • Advanced – The Advanced tier costs $3 per user, per month, plus a $15 base fee per month. The tier includes the features of the Core plan, as well as multiple locations; integration to HR module, payroll and point-of-sale systems; API access; facial recognition; and free onboarding
  • Enterprise – The Enterprise tier includes everything in the Advanced tier and adds demand forecasting, intelligent shift generation, advanced shift filling, custom development and a dedicated account manager. Please contact Ximble for a quote

Ximble also offers these four add-on options:

  • PTO/leave management module for $1 per user per month
  • Communicating with employees via texts for 25 cents
  • Employees can clock in or out via text messaging for $1.50 per employee
  • Employees can clock in or out from any landline or mobile phone for $3 per employee

Bottom Line: Although PDS doesn’t make pricing publicly available, users have said the cost is more than the average business can allocate. Ximble offers companies all the features they need at a competitive price. Ximble can customize plans to meet companies’ needs and budgets. The company also adds new features without adding a new price.


PDS Vista Time offers a geolocation capability that monitors where an employee punches in and out. The features of Vista Time include easy online and mobile time entry, project tracking, time review and approval workflow, and full integration with payroll. However, Vista is not suitable for small businesses.

Ximble Time Tracking lets employees clock in or out from anywhere via any web browser, text messaging or the mobile app. Its user interface is intuitive and easy to use. Ximble offers excellent customer support and competitive pricing. However, Ximble is not aimed at large enterprises.

Before making a selection, it’s important for organizations to evaluate each tool to decide which best fits their needs.