Trello Pricing: Features, Costs and Top Project Management Solution Alternatives

Trello is a project management app designed to help individual users and businesses collaborate better and keep their projects organized. It has several unique features, such as boards, cards and Power-Ups. Power-Ups turn each board into what Trello calls “living applications” by adding different features and integrations. Each board is categorized using lists, with each list including individual cards that have further details on a project, while cards can be annotated with labels for easier searching.

We’ve reviewed Trello and compared it to other project management solutions in terms of features and other attributes. This post will focus on its pricing, as well as the pricing of its alternatives.  

How Much is Trello? 

Trello is mainly a free service that lets users work with an unlimited number of boards, lists and cards. Free users can add one Power-Up per board. There are no restrictions on the number of people users can collaborate with through the free version of Trello. Users can attach files of up to 10 MB from their computers or from Google Drive, Box, Dropbox or Microsoft OneDrive.  

Trello offers three paid options: 

Trello Gold – Trello Gold is for individuals who’d like access to additional features. Some of those features include three Power-Ups per board, customized backgrounds, premium stickers, 250 MB attachments and saved searches. Trello Gold is priced at $5 per month, or $45 per year. 

Trello Business Class – Trello offers business-oriented features for companies in its Business Class version. Here are some of its key features: 

  • Integration with an unlimited number of apps (via Power-Ups) such as Salesforce, Slack, Google Hangouts, Github and Evernote 
  • File attachments up to 250 MB 
  • Ability to add files, comments or emoji to a discussion, as well as tag specific members within a comment 
  • Security features, such as the ability to restrict membership invitations, remove former employees from an account, set access to observer-only for clients or external team members, and control who can create private or public boards 
  • Custom branding with board background and stickers 
  • Various sorting options, such as by recently active members, most members or alphabetically 
  • Ability to export team data with a single click 
  • Notifications at any time from any device 

Trello Business Class costs $9.99 per user, per month (if paid annually). 

Trello Enterprise – Businesses with more extensive needs can opt for Trello’s Enterprise plan, which offers features designed for large companies that must coordinate projects with multiple teams. This plan includes features of Trello Business Class, and adds single sign-on access and additional security features, such as two-factor authentication, file encryption and intrusion detection. 

Costs for the Enterprise plan are tiered and vary based on the number of users. Contact the vendor for an exact quote. 

Top Alternatives to Trello 

Trello provides many features that help businesses track projects and collaboration. However, it’s not intended for complex projects and doesn’t include built-in budgeting management or time-tracking features. If your company requires these features, or if you’re looking into various project management solutions, here are three alternatives with similar or lower price points. 

Asana – Like Trello, Asana has a freemium plan for individual users or small teams. This plan accommodates up to 15 users and includes basic dashboards and search functionality. It also supports unlimited tasks, projects and conversations. 

There are three paid plans: Premium, Business and Enterprise. The Premium plan costs $9.99 per user per month (billed annually). It includes several features, such as advanced search functionality, task dependencies, custom fields and priority support.

The Business plan starts at $19.99 per user/month when billed annually. It includes additional features, such as portfolios, lock custom fields, and onboarding plan with its Customer Success Team.

The Enterprise plan includes additional features, such as customized onboarding, advanced security features, custom branding and advanced admin controls. Asana doesn’t publicly display pricing for the Enterprise plan, so please contact the vendor for a quote. 

BasecampBasecamp offers a flat fee of $99 per month, regardless of company size. The price includes all of its features, such as unlimited users and unlimited project tracking. Companies can optionally pay $999 annually rather than monthly. There’s a 30-day free trial. Basecamp also offers a free account for teachers and students, as well as a 10% discount for nonprofits.  

Jira SoftwareJira Software offers a choice of cloud-based or on-premise deployment. For companies interested in cloud-based deployment, there are three pricing tiers. Companies with a small team of up to 10 users can pay a flat rate of $10 per month. For larger teams (11 to 100 users), the monthly subscription price is $7 per user. Jira provides an online calculator for companies with over 100 users to calculate their costs. 

For companies that are interested in on-premise deployment, Jira provides a perpetual license (Server) and an annual license (Data Center). The Server license is a one-time payment that varies based on the number of users. For example, a company with 10 users would pay $10, whereas a company with 500 users would pay $18,000.   

The price for the Data Center licensing plan also varies depending on the number of users. A company with 500 users would pay about $12,000 per year, whereas a company with 50,000 users would pay about $432,000 a year. 

Takeaways 

Trello and Asana both have similar pricing tiers for businesses. However, the features they each offer come at different price points, depending on the plan selected – for example, if you’re looking for custom branding, that feature is available in Trello’s Business Class plan, but it’s only available in Asana’s Enterprise plan, so you’d likely have to pay more for Asana’s custom branding. 

If you’d rather pay a flat fee with all-inclusive features, Basecamp may be your best bet. However, it doesn’t offer Gantt charts, time-tracking or budgeting features, so you’ll want to take that into consideration.  

Jira Software is mainly intended for software teams – however, the vendor offers Jira Core, a solution for marketing, HR, operations or finance roles. 

These four vendors are just a handful of project management solutions to consider. If you’re looking at other solutions, check out our detailed reviews page where we’ve reviewed over 25 vendors.  

If you need more information on project management solutions in general, our definitive guide can help. This guide discusses benefits, features and what to look for when purchasing a solution.  

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