Podio Review

Copenhagen, Denmark
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Podio At A Glance

Good: Mobile friendly, and customized apps make Podio an incredibly versatile tool, great for workplace automation.
Bad: Difficulty syncing Podio to calendars and spreadsheets.
Bottom Line: Podio is a cloud-based project management solution that streamlines team communication and project task management.

Product Overview

As a Citrix product, Podio is a cloud-based collaboration space, designed to be an all-inclusive project management tool. It helps businesses consolidate content into a single space, streamlines team communication and offers a virtual workspace for all business projects.

Podio is constructed with a series of apps, which are the individual tools that help teams organize tasks and track their work.

Within the platform, users are able to create apps for projects, campaigns, leads, deliverables, content calendars, and much more. Creating and customizing apps is as simple as dragging and dropping from a combination of field types, including text, relationship, link, progress and more.

The Podio app market allows users to search for and use over 700 industry-specific apps to set up a collaboration space. If there isn’t an app in the market, users can create their own with Podio’s open API and mobile SDKs.

Podio offers 4 different pricing plans: Basic, Plus, Premium and Enterprise. There are two different pricing tiers depending on whether businesses want to pay monthly or annually. Specific pricing for these plans is in our Pricing section below.

  1. Basic – The Basic plan is simple for anyone. The features include task management, unlimited external users and user management.
  2. Plus – The Plus plan offers time-saving automated workflows. The features include all of the features of the Basic plan, automated workflows, read-only access and light user role.
  3. Premium – The Premium plan gives users a full suite of advanced features. The Premium plan includes all of the features of the Plus plan, advanced workflow orchestration by GobiFlow, interactive sales dashboards, contact sync and visual reports.
  4. Enterprise – The Enterprise plan offers customized plans for larger teams. Pricing is dependent on the specific needs of the company. The features include all of the features of the Premium plan, priority support and training, unlimited e-signature and document sending, encrypted file sharing and large files storage.

Podio has a free account for up to five users that include task management, Podio Apps and Workspaces.


Podio has several features that simplify project management and social collaboration. Here are five key features:

  • Podio Apps – Podio users can pick from existing apps or customize their own to meet a team’s specific needs, from structuring a workflow to organizing deliverables. Drag-and-drop tools make app creation quick and simple for all users.
  • Workspaces – Workspaces are virtual spaces where people can collaborate on a project or task, reducing the number of emails and reply-all chains. Anyone can be added to a workspace, such as employees, vendors, contractors and clients. Each workspace can be set as “open,” “private,” or “for employees only” to guarantee only authorized people can see certain information.
  • Communication and Online Meetings – Podio offers various tools for streamlined communication between team members, including activity streams to increase transparency, comments and likes to boost engagement, and Podio chat for instant messaging. The Podio Meetings app integrates with GoToMeeting, allowing users to choose meeting participants and launch an online meeting without leaving the Podio platform.
  • Task Management – Within Podio, users can break down large projects into simple to-do lists with assigned tasks. Labels can be added to any task in a task list to help prioritize work. Files can easily be shared through status posts and chat messages, or can be attached to any tasks in Podio.
  • Customized Calendars – Whether you want to look at an overview of everyone’s projects or just to track your own commitments and deadlines, Podio’s customized calendars make it easy to manage schedules.
  • Extensions – Podio offers a number of feature add-ons that have been built by third-parties. These include tools for Gantt charts, time tracking and more.

Target Market

Podio is suited for any business or team that regularly manages projects, including real estate agencies, accounting and consulting firms, marketing and communication companies, healthcare industries, law offices, construction businesses and education departments.

Here’s a list of 6 of notable customers:

  • Volvo
  • National Football League (NFL)
  • Time Warner Cable
  • Sotheby's International Realty
  • Deloitte
  • Sony

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Podio is a cloud-based project management platform, which makes it simple for teams to implement the solution and customize it to their needs.

Podio seamlessly integrates with many file sharing tools, including Google Drive, Dropbox, GoToMeeting, Box, and Evernote. It also integrates with external calendar services, like Google Calendar, Outlook Calendar using Exchange and iCal.

In addition, Podio allows users to easily build on its platform by providing an open API and mobile SDKs.

Customer Service & Support

Podio’s online Help Center offers extensive customer support, including webinars, training, FAQ’s, a getting started and using Podio walkthrough, and also a community with thousands of topics and posts for all users.


Here are Podio’s pricing options (note that each plan is priced per employee per month):

  • Basic – The Basic plan is $9/month, or $7.20/month when billed annually.
  • Plus – The Plus plan is $14/month, or $11.20/month when billed annually.
  • Premium – The Premium plan is $24/month, or $19.20/month when billed annually.
  • Enterprise – The Enterprise plan pricing is dependent on the specific needs of the company. Contact Podio for a quote.


Podio users have expressed disappointment with calendar and spreadsheet integration.

Copying spreadsheets requires clicking on line items to open them up instead of being able to drag the mouse over multiple lines to copy it elsewhere. For customers who are used to having Excel features, exporting the app and using it as an Excel sheet is the only option.

Users have also mentioned difficulty syncing Google and iCal with Podio.


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Podio was founded in 2009 in Denmark by Anders Pollas, Kasper Hulthin, and Jon Froda. In 2012, Citrix Systems acquired Podio and they currently have their main headquarter in Denmark, with a second location in Raleigh, North Carolina.

Since 2009, Podio has helped over 500,000 companies. Currently, there are 64 team members in Citrix, 85% of them cycle to work, and there are 22 nationalities represented on the team.

Podio values self-reinforcing teams that are built on the empowerment of transparency, job responsibility, and collaboration as the heart of modern day businesses, and freedom for individuals to work how they want to. They channel their beliefs into the Podio app to allow its users to operate in a similar way.

Some of the awards Podio has received include:

  • PCMag Editors’ Choice Award
  • Best Business Startup in Europe

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