Easy Projects Review

Logic Software Inc.
Product:
Vendor:
Founded:
Headquarters:
Easy Projects
Logic Software Inc.
2003
Toronto, Ontario
Ownership
Customers:
Deployment Model:
Free Trial:
Private
Unknown
Cloud, On-Premise
Yes
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Easy Projects At A Glance

Good: Free access for clients and guests to track projects and collaborate, business intelligence feature, flexible budgeting and billing features.
Bad: Interface looks dated, implementation packages may be expensive for small businesses.
Bottom Line: Easy-to-use project management solution that gives users the ability to track all project components in one place.

Product Overview

Easy Projects is a cloud-based project management platform ideal for fast-moving teams inside medium-sized organizations and enterprises that have outgrown their current project or task management tools. It provides end-to-end work management so that every contributing team member, project manager, executive, stakeholder or customer can easily access a user-friendly and personalized collaborative workspace.

Easy Projects provides several benefits, which are:

  • Ability to stay on top of project deadlines
  • Fostering collaboration when initiating, approving, planning and executing projects
  • Ability to assign the right resources
  • Ability to track progress, monitor spend and costs
  • Ability to prioritize tasks and report on results

Easy Projects integrates with Microsoft tools, including Excel, Project and Outlook. It also integrates with Quickbooks, Evernote, Gmail via its REST API and with more than 700 apps via Zapier.

Features

Here are several key features of Easy Projects:

The resource planning feature has two components that help managers monitor employees’ workloads. First, the color-coded Resource Loading Report provides an at-a-glance view of each user’s projects and tasks. And second, the Resource Loading Simulation tool guides managers in assigning employees to a specific project. Managers can type in a query, and the tool responds with the best matches for the project.

There are also a variety of budgeting features. Project planners can set up a budget and track it against the actual costs. Companies that bill projects to clients will benefit from the project billing feature, with flexible chargeable rates such as hourly labor rate, project rate or fixed cost. Companies can also track revenue and several other financial metrics.

Users can either customize their own reports or choose from 30 built-in templates. Some of the built-in reports (available from the Reports drop-down menu) include a time-logs summary, as well as reports about payroll, resources, billing and vacation. The solution also includes a report generator. Reports can be exported to Excel or PDF.

One unique feature of Easy Projects is its Guest portal for external clients or other users. Clients can view the status of the project, communicate with others and submit any requests. The software supports an unlimited number of clients for free. The portal has two main benefits: greater transparency to the client and more efficiency for users (so they can add in any feedback from the client without accessing multiple programs).

And finally, there’s a new business intelligence tool for executives to measure all projects across the organization. Users can create interactive visualizations (charts, graphs, etc.) with real-time drill-down data.

Other features of Easy Projects include:

  • Agile, Kanban and Waterfall methodologies that can be used in unison depending on team preference
  • Support for unlimited hierarchy, multiple dependencies, critical path management and portfolio management
  • Custom forms and project templates to eliminate unnecessary data entry
  • Mobile apps (Android and iOS)
  • Optimized resources allocation based on skills and availability with calendar, workload and timeline visibility
  • Financial management features for tracking project budgets, revenue and expenses

  • Budget & Expense Management?
  • Collaboration?
  • File Sharing?
  • Gantt Charts?
  • Mobile?
  • Task Management?
  • Time Tracking?

Target Market

Easy Projects is intended for companies of all sizes in a variety of industries. Aside from project management, the software is targeted to various job roles such as marketing and creative services, professional services, and IT and software development.

We’ve listed 10 of its clients below:

  • C.H. Robinson Worldwide Inc.
  • Corel
  • Cox
  • Ernst & Young
  • Goodyear
  • Harvard University
  • Sanford Health
  • Staples
  • Symantec
  • Toshiba

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Implementation/Integration

Easy Projects refers to its implementation process as a “Path to Success” program. Each client will be assigned an Easy Projects Success Coach who learns the business’s processes, sets up its first project within the solution and imports existing data. The timeline for implementation is generally within four weeks of sign up.

The “Path to Success” process consists of the following steps:

  • Kickoff meeting for Easy Projects to learn about the business’s workflows and challenges, and to set up the implementation/training schedule
  • Live setup meeting for clients to learn how Easy Projects is implemented
  • Project setup for clients and the Success Coach to work together on best practices for tracking a project
  • Importing existing project data from Excel or Microsoft Project
  • Personalized training

The cost of the “Path to Success” program varies based on the number of users and components offered. Note that the program is required for the Pro plan if a company has more than 10 users. There are four packages:

  • Essentials ($990): Designed for up to 19 users, the Essentials package covers the kickoff meeting, a live setup meeting, setting up one project, importing one type of data (such as projects or tasks) and two hours of personalized training
  • Standard ($2,900): The Standard plan is for companies with 20 to 49 users. In addition to the kickoff meeting and live setup meeting, it covers setup for two projects, importing three types of data, six hours of personalized training, recorded training sessions and one hour of consultation with a business analyst.
  • Advanced ($6,900): This plan is for companies with 50 to 99 users. It covers most of the components of the Standard plan. However, it also includes setting up four projects, all types of data import, eight hours of personalized training, two hours of business-analyst consultation, performance benchmarking and new-user onboarding.
  • Ultimate (contact Easy Projects for quote): For companies with over 100 users, the Ultimate plan covers six hours of project setup, 12 hours of personalized training, four hours of consultation with a business analyst and custom integration. These components are in addition to the ones included in the Advanced package.

Customer Service & Support

Easy Projects includes a dedicated Help Center for users to browse information about best practices and other topics, watch video tutorials, submit a support ticket and share feedback on the software.

In addition to the Help Center, users can contact support or suggest new features straight from their account. Users can also contact support via email, live chat and phone.

Pricing

Easy Projects’ hosted solution comes in two pricing packages: Pro and Enterprise.

The Pro plan costs $24 per user per month and includes:

  • 50 GB storage space
  • Unlimited tracking of projects and tasks
  • Unlimited number of custom forms
  • Up to 200 custom fields
  • Up to 60 portfolios
  • Native mobile apps for iPhone and Android devices
  • Features such as Gantt charts, dependencies, resource loading reports, dashboards and a built-in calendar
  • Unlimited access for guests (e.g., external clients or partners)

The purchase of a “Path to Success” implementation package is required if a company has more than 10 users.

Users will need to get a quote from Easy Projects for the Enterprise plan. The Enterprise plan includes all of the features of the Pro plan, plus:

  • 500 GB storage
  • Unlimited custom fields
  • Unlimited portfolios
  • Features such as business intelligence, a resource loading simulation, critical paths, time-log approvals and payroll support
  • Enhanced security

A “Path to Success” implementation package must be purchased for the Enterprise plan, regardless of the number of users.

Both plans include email and chat support, priority support with phone and remote access, and two hours of free group training.

Easy Projects also offers on-premise deployment; please contact the vendor directly for a quote.

Shortcomings

While testing its free trial, we’ve found the Easy Projects interface looks somewhat dated. Its task bar is a simple blue background with white text in a small font. However, its features are easy to access.

And because a “Path to Success” implementation package is required for companies with more than 10 users (if purchasing the Pro plan), the cost can be prohibitive for a small business.

Screenshots

Logic Software Inc. Screenshot 1
Logic Software Inc. Screenshot 2
Logic Software Inc. Screenshot 3

About

Logic Software Inc. developed Easy Projects in 2003 after the founders couldn’t find a suitable project management system for their needs. Easy Projects was initially only available for the company, but it became popular with clients.

Easy Projects’ mission is for customers to have a full-featured web-based project management system without any unnecessary “bells and whistles.”

Easy Project is used by customers from small businesses to large multi-location companies in over 50 countries. To date, it tracks over 240,000 projects, over 2,500,000 tasks and over 2,200,000 time entries.

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