monday.com Pricing: Features, Costs and Top Project Management System Alternatives

Monday.com is a cloud-based project management software that helps teams organize and understand their workload through glanceable visuals. It offers plans for companies with anywhere from five to 200+ users and a free 30-day trial.

We reviewed monday.com and have compared it to other business software in terms of features and other attributes. This post will focus on its pricing, as well as the pricing of alternative solutions.

How much is monday.com?

Monday.com has four pricing tiers. The prices below are available for companies with three, five, 10, 15, 20, 25, 30, 40, 50, 100 and 200+ users. For example, for the Basic Plan, at $8 per seat, five users total cost $40 per month, whereas 40 users cost $320 per month. Companies with over 50 users must contact monday.com for a quote.

Basic – The Basic plan includes:

  • 5 GB of storage
  • Unlimited boards
  • Over 200 templates
  • Over 20 column types
  • iOS and Android apps
  • Unlimited free viewers
  • Unlimited number of seats per account
  • Shareable forms
  • The ability to import data from other tools
  • Embedded documents
  • Whiteboard collaboration
  • Updates section
  • Customizable notifications
  • One-week activity log
  • One board per dashboard
  • Kanban view
  • Two-factor authentication and SOC 2 Type II compliance
  • Self-service knowledge base
  • 24/7 support
  • Daily live webinars

Standard – The Standard plan includes:

  • Everything from the Basic plan
  • 20 GB of storage
  • Six-month activity logs
  • Five boards per dashboard
  • Share boards with four guests
  • Timeline/Calendar/Map view
  • 250 automated actions per month
  • Integration with Zoom

Pro – The Pro plan includes:

  • Everything from the Standard plan
  • 100 GB storage
  • Unlimited guests
  • Time tracking
  • Chart view
  • Workload
  • Formula and dependency columns
  • Custom tags
  • Private boards
  • One-year activity log
  • 10 boards per dashboard
  • 25,000 automated actions per month
  • Google authentication
  • Board administrators

Enterprise – The Enterprise plan includes:

  • Everything in the Pro plan
  • 1,000 GB storage
  • Five-year activity logs
  • 50 boards per dashboard
  • 250,000 automated actions per month
  • Enterprise reporting and analytics
  • Single sign-on
  • Audit logs
  • Session management
  • HIPAA compliance
  • Private workspaces
  • Panic mode (ability to lock down account if credentials are compromised)
  • Integration permissions
  • Advanced account permissions
  • Dedicated customer success manager
  • 99.9% uptime SLA

Top Alternatives to monday.com

We’ve compiled a list of three alternatives that rival monday.com’s collaborative and visual features.

TrelloTrello’s collaboration software offers boards, lists and cards to organize projects and teams.

Most businesses will only need the forever-free version, which includes unlimited boards, lists, cards, members, checklists and attachments. It allows one Power-Up (or third-party integration) per board. You can attach files up to 10 MB from your computer or link any file from Google DriveDropboxBox or OneDrive.

Trello also offers two paid plans: Business Class and Enterprise. The Business Class plan is $10 per user per month when paid annually and allows you to attach files up to 250 MB and includes unlimited Power-Ups. The Enterprise plan’s pricing is tiered and varies based on the number of users. Contact the vendor for an exact quote. It includes two-factor authentication, quick priority email and phone support, file encryption and more.

SmartsheetSmartsheet is a collaboration software made to allow teams to execute projects with speed and accountability. It has four business plans: Individual, Business, Enterprise and Premier. The Individual plan costs $14 per month when billed annually. The Business plan is $25 per user per month when billed annually and those wanting Enterprise or Premier must contact Smartsheet for a quote.

All plans have similar features, including unlimited collaborators (who can only view and edit sheets shared with them), unlimited reports, access to the mobile apps, the ability to add attachments, and reminders and notifications. They also have Gantt charts and a shared calendar and card view.

Todoist – Todoist offers a free Basic plan and a paid Premium and Business plan. With the Basic plan, users can have recurring due dates, four levels of task priorities, subtasks and subprojects for better organization, and 80 total projects. The Premium plan priced at $28.99 per year allows 25 people per project (versus 5 for the Basic plan), 200 total projects and includes important features like productivity tracking, charts and an automatic backup.

The Business plan is for teams, priced at $28.99 per user per year and includes a free trial. Teams receive access to Todoist on over 10 platforms, the ability to have 200 active projects and 50 people per project, centralized team billing, simplified team management and log-in tracking.

Other important features of this collaboration software include its productivity tracking and charts, ability to comment and upload files, automatic backup and highly advanced security. Todoist guarantees that all communication to and from its servers is fully SSL-encrypted with a 256-bit, bank-standard key. It also never accesses user data or passes it to third parties.

Takeaways

Monday.com’s glanceable visuals and competitive pricing, particularly if the company decides to pay every two years, provides a strong project management software option for companies on a budget.

However, the most competitive pricing out of these four solutions is Trello’s forever-free version with unlimited boards and members. If you need many integrations or power-ups, its Business plan is $10 per user per month when paid annually, which is still comparable pricing to monday.com’s Standard plan.

Todoist has a free version, but it doesn’t include team management or productivity tracking and charts. Its Business plan, though, does include these features for $28.99 per user per year (about $2.50 per user per month). It also has very strong security, but users are limited to 200 active projects and 50 people per project, which may not work for large companies.

Smartsheet’s Business plan is slightly higher than the alternatives’ comparable plans, but it features Gantt charts that are often highly sought after. Groups are limited to 50 or 100 sheets per user, depending on their plan, which might not be sufficient for all businesses.

These four tools aren’t your only options. We’ve featured over 25 project management solutions on our site for businesses of all sizes.

If you’re entirely new to project management tools, take a look at our Project Management Definitive Guide. It offers a full overview of market trends, must-have features and common challenges to avoid.