monday.com Pricing: Features, Costs and Top Project Management System Alternatives

Monday.com is a cloud-based project management software that helps teams organize and understand their workload through glanceable visuals. It offers plans for companies with anywhere from five to 200+ users and a free 30-day trial.

We reviewed monday.com and have compared it to other business software in terms of features and other attributes. This post will focus on its pricing, as well as the pricing of alternative solutions.

How much is monday.com?

Monday.com offers four plans where the price varies depending upon the number of users and package you choose. For example, for five users: Basic ($29/month), Standard ($48/month), Pro ($72/month), and Enterprise (custom). Discounts are available for annual pricing (18%) and two-year pricing (32%).

Basic – The Basic plan includes:

  • 5 GB of storage
  • Simple search function within a single board
  • Add unlimited boards
  • 24/7 support
  • Filter by person to see who is working on what
  • iOS and Android apps
  • Two-factor authentication

Standard – The Standard plan includes:

  • Everything from the Basic plan
  • 50 GB of storage
  • Filter by anything, including status, person and priority
  • Powerful search through everything in your account, including images, posts, updates, mentions and projects
  • Add updates via email and receive emails when anyone mentions you with an @ symbol
  • External integrations with services like Dropbox and Google Drive
  • Share boards with 4 different guests
  • Full API
  • Timeline similar to a Gantt chart, but includes more versatility

Pro – The Pro plan includes:

  • Everything from the Standard plan
  • Unlimited storage
  • Unlimited guests
  • Tags for improved organization
  • Detailed activity statistics
  • Google authentication
  • Private boards
  • User profile customization to include phone extensions, language and more

Enterprise – The Enterprise plan includes:

  • Everything in the Pro plan
  • Higher API rate limit
  • One-on-one training
  • VIP support with an account manager
  • Advanced security features including a session time-out and a panic mode
  • Single sign-on with your SAML account
  • Audit log to view who logged in when and from which IP address

Companies with over 200 users must contact monday.com for a quote.

Top Alternatives to monday.com

We’ve compiled a list of three alternatives that rival monday.com’s collaborative and visual features.

TrelloTrello’s collaboration software offers boards, lists and cards to organize projects and teams.

Most businesses will only need the forever-free version, which includes unlimited boards, lists, cards, members, checklists and attachments. It allows one Power-Up (or third-party integration) per board. You can attach files up to 10 MB from your computer or link any file from Google DriveDropboxBox or OneDrive.

Trello also offers two paid plans: Business Class and Enterprise. The Business Class plan is $9.99 per user per month when paid annually and allows you to attach files up to 250 MB and includes unlimited Power-Ups. The Enterprise plan is $20.83 or less per user per month when paid annually. It includes two-factor authentication, quick priority email and phone support, file encryption and more.

SmartsheetSmartsheet is a collaboration software made to allow teams to execute projects with speed and accountability. It has three business plans: Business, Enterprise and Premier. The Business plan is $25 per user per month when billed annually and those wanting Enterprise or Premier must contact Smartsheet for a quote.

All plans have similar features, including unlimited collaborators (who can only view and edit sheets shared with them), unlimited reports, access to the mobile apps, the ability to add attachments, and reminders and notifications. They also have Gantt charts and a shared calendar and card view.

Todoist – Todoist offers a free Basic plan and a paid Premium and Business plan. With the Basic plan, users can have recurring due dates, four levels of task priorities, subtasks and subprojects for better organization, and 80 total projects. The Premium plan priced at $28.99 per year allows 25 people per project (versus 5 for the Basic plan), 200 total projects and includes important features like productivity tracking, charts and an automatic backup.

The Business plan is for teams, priced at $28.99 per user per year and includes a free trial. Teams receive access to Todoist on over 10 platforms, the ability to have 200 active projects and 50 people per project, centralized team billing, simplified team management and log-in tracking.

Other important features of this collaboration software include its productivity tracking and charts, ability to comment and upload files, automatic backup and highly advanced security. Todoist guarantees that all communication to and from its servers is fully SSL-encrypted with a 256-bit, bank-standard key. It also never accesses user data or passes it to third parties.

Takeaways

Monday.com’s glanceable visuals and competitive pricing, particularly if the company decides to pay every two years, provides a strong project management software option for companies on a budget.

However, the most competitive pricing out of these four solutions is Trello’s forever-free version with unlimited boards and members. If you need many integrations or power-ups, its Business plan is $9.99 per user per month when paid annually, which is still comparable pricing to monday.com’s Standard plan.

Todoist has a free version, but it doesn’t include team management or productivity tracking and charts. Its Business plan, though, does include these features for $28.99 per user per year (about $2.50 per user per month). It also has very strong security, but users are limited to 200 active projects and 50 people per project, which may not work for large companies.

Smartsheet’s Business plan is slightly higher than the alternatives’ comparable plans, but it features Gantt charts that are often highly sought after. Groups are limited to 50 or 100 sheets per user, depending on their plan, which might not be sufficient for all businesses.

These four tools aren’t your only options. We’ve featured over 25 project management solutions on our site for businesses of all sizes.

If you’re entirely new to project management tools, take a look at our Project Management Definitive Guide. It offers a full overview of market trends, must-have features and common challenges to avoid.

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