Zenefits Payroll Review

Zenefits
Product:
Vendor:
Founded:
Headquarters:
Zenefits
Zenefits
2013
San Francisco, CA
Ownership:
Customers:
Deployment Model:
Free Trial:
Private
11,000+
Cloud
Yes
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Zenefits At A Glance

Good: An easy-to-use platform with features that automate many payroll functions, like deduction calculations and tax filings.
Bad: Customer support can be difficult to reach, especially after the implementation process.
Bottom Line: A full-service payroll system that connects to all HR solutions to streamline tasks and sync critical information.

Product Overview

Zenefits is an all-encompassing, cloud-based HR suite that improves efficiency by automating key tasks related to payroll, benefits, performance, compliance and more. This review will focus on the features and benefits of Zenefits’ payroll system. For more information about Zenefits’ full HR functionality, read our Zenefits HRMS Review.

Zenefits’ payroll system connects to all your HR solutions. The system automatically syncs any changes you make while managing employee information to reduce errors in critical payroll and tax documents.

Zenefits has launched a new program called In It Together to help small businesses impacted by the coronavirus pandemic. New clients that sign up for any of Zenefits’ paid plans will have free payroll features for 12 months. It also applies to current Zenefits customers that aren’t signed up for payroll features. Clients that currently pay for payroll functionality will be upgraded to the Zen plan at no extra cost. The Zen plan offers the Well being app.

Features

Zenefits automates its payroll features so the software can practically run on its own. This allows your team to focus more on performance instead of correcting errors or making tedious calculations.

Some of Zenefits’ key payroll features include:

  • Automatic Pay Runs – Figure out the best payroll schedule for your company, and Zenefits will automatically run it for you.
  • Automatic Tax Filings – For no additional cost, Zenefits can process your W-2s and file your taxes in all 50 states.
  • Automatic On/Off Boarding – Zenefits will automatically add a new hire’s data to payroll and calculate all deductions. Zenefits will also prorate the person’s first and last pay checks with your company.
  • Automatic Upkeep – Payroll is integrated with all of your Zenefits solutions, so any updates and changes made to employee information are automatically synced.

Zenefits also has features that give you and your employees full visibility for payroll functions, allowing you to better understand when and why updates or changes were made. Those are:

  • Payroll Timeline – A complete visual history of the events that change payroll ( like start date, life changing event, etc.), which help employers answer employees’ questions.
  • Smart Stubs – To help employees understand their paychecks better, this breaks them down into a clearer format.
  • Easy Comp – Easily collaborate with your team to coordinate bonuses and commissions for each employee on a single-platform dashboard.
  • Pay Preview – Preview and manage a paycheck before the pay run to make sure everything’s correct. You’re able to edit ledgers, dig deeper into deductions and more with this overview tool.

Target Market

Zenefits has helped over 11,000 HR departments become more efficient through its all-encompassing, online dashboard.

Zenefits has a customer base ranging from start-up to mid-sized and, like Workday, aims to cover a growing list of industries, from retail to IT to healthcare and more. Some of its customers are provided below.

  • Agency EA
  • Coney Island Prep
  • Fireclay Tiles
  • Goals for Autism
  • Impact
  • Lensrentals
  • MeUndies
  • Narvar
  • Strada
  • Ylabs

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Implementation/Integration

After sending a request to Zenefits (providing your name and a work email), the support team will work with companies one on one to start the implementation process.

Each company is assigned a support representative as a main contact. The company will continue to work with that representative from the initial set-up process to launch and training to periodic software/account maintenance.

Customer Service & Support

Zenefits offers various support options to fit a customer’s needs via its online Help Center, which includes guidance on various topics and telephone support.

If a company chooses to manage its benefits through Zenefits, a benefits representative will be assigned to the company for a consistent point of contact.

Pricing

Zenefits offers three levels of pricing: Essentials, Growth and Zen. Customers can be billed monthly or yearly.

Essentials: This plan is $10 per employee, per month ($8 for yearly billing) and includes the HR platform, time and attendance, scheduling, compliance, mobile app, PTO tracking and app connect (i.e., the ability to integrate Zenefits to third-party applications).

Growth: This plan costs $18 per employee, per month ($14 for yearly billing) and has all the features in the Essentials plan, plus compensation management and performance management.

Zen: This plan is $27 per employee, per month ($21 for yearly billing) and includes all the features in the Growth plan, plus Well-being (a feature that help companies measure and improve employees’ well being).

Zenefits also offers optional features, such as:

  • Payroll – Payroll is free to new clients under the In It Together program, which supplies free payroll for 12 months.
  • Benefits – This feature costs $5 per employee, per month if a company wants to use their existing broker and, it’s free for companies that use a broker from Zenefits’ partner network.
  • Advisory services – These services are $10 per employee, per month ($8 for yearly billing) and include access to certified HR and payroll experts for questions or issues.

Shortcomings

Zenefits is a growing company that recognizes its software limitations, and it’s diligently working to expand its features. Once bugs are found in the software, the support team quickly sets to work to fix the issues.

That said, some customers reported that their assigned representatives were difficult to reach during implementation, resulting in missed deadlines for insurance open enrollment. Other customers mentioned that Zenefits’ initial implementation support was good, but representatives became distant after launch.

Screenshots

Zenefits Screenshot 1
Zenefits Screenshot 2
Zenefits Screenshot 3

About

Co-founded by Parker Conrad and Laks Srini in 2013, Zenefits has been dubbed as one of the fastest SaaS start-ups in Silicon Valley.

With its “hub and spoke” business model, Zenefits offers an online dashboard, including all the bells and whistles to alleviate HR headaches. In 2017, it pivoted from being a digital broker to partnering with leading brokers who use its HR platform, and in 2018, it began offering advanced HR features.

Zenefits is headquartered in San Francisco, and has additional offices in Tempe (AZ), Charlotte (NC) and Vancouver (British Columbia).

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Good HR Tool

on 2019-12-20 18:31:26

Zenefits is a good HR tool that I have successfully used to customize the HR processes at a small retail organization. It offers a robust library of HR tools and legal information specific to my state, and has helped improve the way that we conduct employee on-boarding and document tracking. Overall, this is a good tool.



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Great HR System

on 2019-09-20 18:44:55

The portal is easy to use. They have great tutorial videos for every section. Using the system saves time if you try and use all their features.



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Payroll user friendly

on 2019-08-21 11:26:16

I have been using Payroll feature at Zenefits for a year. Our firm switched from another payroll service provider to Zenefits and we received lots of benefits using it. Zenefits does everything of calculation and tax reports for us.



Loren
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Zenefits

on 2019-08-16 14:35:10

Zenefits has helped us streamline our new hire onboarding process by 100%! And payroll is so easy now!

The implementation process was easy enough to figure out, however, more support from the zenefits team would have been greatly appreciated. There is a lack of communication between our teams.



Cayla
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Zenefits

on 2019-08-16 14:33:06

Great tool for HR needs. Allows us to consolidate all of the programs we were using into one place (Payroll, HR Support, Hiring, etc). It is also great that our employees can easily access their portals for pay stubs, W-2's, and make updates to their tax information.



Mashael
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Great Software for small businesses

on 2019-07-19 09:26:53

Zenefits has helped us with so many automated issues we previously had with other software! I definitely think they need improvement with including Garnishment, Unpaid PTO, etc. But, they are always trying to figure out a way to improve their software by including feedback from their customers. so i know for a fact it will be improving drastically throughout the years.



ben
Rating: 4
4 /5 stars

  • Features
    User: 77%
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Saves time and effort

on 2019-07-18 00:05:56

Zenefits is a major improvement over our old system of no system at all. We've had the platform for 4-5 years now and it's great for our team members to manage their own info and bring our basic HR functions into one house.



Courtney Boren
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Review

on 2019-07-11 13:51:51

Zenefits Payroll is great for small companies such as myself; however, coming from a larger company I wonder if Zenefits will fit our needs as we grow. I recently discovered Zenefits cannot handle garnishments; so I had to process them on my own.



Sandy Hopwood
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Good for Small Businesses

on 2019-07-09 17:37:44

Zenefits does a great job of automating many manual tasks, which is very helpful. For example, the reporting features are good at sending you the information you need and filtering out what you don't. I also like the automated hiring emails so you don't have to manually reach out to new hires before their first day.

The company's Open Enrollment software made our enrollment so easy for our employees. I was glad that of the handful of questions I got, none of them were about the system itself.

Overall Zenefits puts forth a good product for the price point and I'd recommend them to a small business.