SAP Business One Pricing: Costs and Top Alternatives

When a company hits a certain level of growth, everything becomes more complicated.

As you scale, key pieces of the business process have to be streamlined. 

That’s where an enterprise resource planning (ERP) system comes in — facilitating your business’ growth and keeping your processes optimized.

SAP Business One is a leading ERP solution designed specifically for small and medium-sized businesses. 

But how much does Business One cost? How does it measure up to its largest competitors? 

Read on to find out! 

Introduction to SAP Business One

sap business one logo

What the Vendor Says: “A powerful, flexible and affordable way to manage your entire business”

SAP Business One’s functionality is designed specifically to help a small business scale upward.

It does this by helping end users streamline several key processes that have a direct impact on their ability to comfortably grow. 

Simply put, SAP Business One: 

  • Provides a greater insight into your business
  • Drives profitable growth by helping you make decisions based on real-time data
  • Captures critical information and displays it in a single solution through one central platform 

SAP Business One Pricing

Unfortunately, SAP Business One doesn’t disclose pricing publicly, as it’s sold only through an authorized SAP partner. 

However, we do have some information on how its pricing structure works. 

Companies are able to license and pay for the amount of users that they have at any given time. 

SAP Business One runs on a modular structure where a company can purchase licenses that fill immediate needs and then purchase services for additional users when the need arises. 

Some third-party implementation consultants have estimated the cost of SAP Business One at $3,213 for professional users and $1,666 for limited users. 

An additional annual maintenance fee covers bug fixes, patch releases and upgrades. 

According to multiple sources, subscription licenses will typically run $94 per professional user, per month and $54 per limited user, per month. 

A starter package for startup businesses also exists. According to third-party outlets, it’s $39 per user, per month for this package, which also requires a one-time fee of $1,357. 

Accounting, sales orders, item management and purchasing are all included with the starter package. There are no service or manufacturing features. 

What’s Offered by SAP Business One?

SAP Business One has become a popular platform, thanks to the various features that it offers. 

Some of the key features of SAP Business One include: 

  • Deployment on premise or in the cloud
  • Integration with business intelligence modules
  • Financial management
  • Sales and customer management
  • Purchasing and inventory control
  • Business intelligence
  • Analytics and reporting

To learn more, check out our complete review of SAP Business One.

SAP Business One Alternative #1: Microsoft Dynamics 365

microsoft dynamics 365 logo

What the Vendor Says: “Now’s the time to come together”

Microsoft Dynamics 365 is a modular cloud-based ERP platform that serves as a viable alternative for SAP Business One. 

It includes advanced customer relationship management (CRM) functions and comes with rebranded versions of MS Dynamics CRM and MS Dynamics AX. 

Dynamics allows companies to see data-driven insights to make better decisions. It automates and optimizes manual tasks with intelligent workflows. 

Users can unify relationship data with the LinkedIn Sales Navigator and can also coach sales employees using analytic dashboards designed for onboarding. 

Microsoft Dynamics 365 uses artificial intelligence (AI) and machine learning tools to better serve end users. 

How Much Does Microsoft Dynamics 365 Cost?

microsoft dynamics 365 pricing

The modules for Microsoft Dynamics 365 are all priced separately. 

The Sales Module costs $65 per user, per month for professional users and $95 per user, per month for enterprise level. 

The Marketing Module is 10,000 contacts for $1,500 per month as a stand alone or $750 per month if the user also has another Dynamics 365 app plan.

The Customer Service Module is $50 per user, per month for the professional level or $95 per user, per month for enterprise. 

The Commerce Module costs $180 per user, per month. 

The Relationship Sales Module comes to $130 per user, per month with a 10-user minimum.

The Sales insights Module costs $50 per user, per month. 

The Customer Insights Module is $1,500 per tenant, per month for up to 100,000 profiles. 

The Project Service Automation Module will run $94 per user, per month.

The Field Service Module is $95 per user, per month or $65 per user, per month with remote assist. 

The Human Resources Module costs $120 per user, per month. 

The Finance Module is $180 per user, per month.

The Business Central Module is $70 per user, per month with the Essentials Package and $100 per user, per month with the Premium Setting.

The Layout Module costs $95 per user, per month. 

What’s Offered by Microsoft Dynamics 365?

Here are some of the main solutions offered by Microsoft Dynamics 365:

  • Mixed reality tools (reality and VR) 
  • Predictive guidance for sales divisions
  • Product visualizations
  • Holographic guides
  • Automated fraud protection
  • Remote assistance through mixed reality 
  • Mobile app for both iOS and Android
  • Sales module
  • Marketing module
  • Customer service module
  • Commerce module
  • Finance and operations module
  • Project management module
  • Field service module
  • HR module

To learn more, check out our complete review of Microsoft Dynamics 365.

SAP Business One Alternative #2: NetSuite

netsuite logo

What the Vendor Says: “The #1 Cloud ERP”

NetSuite is a cloud-based ERP solution that also serves as a viable alternative to SAP Business One. 

It was developed by Oracle and designed for mid-sized businesses. 

NetSuite streamlines business processes to scale growing businesses. It’s able to integrate and automate certain key functions. 

How Much Does NetSuite Cost?

netsuite pricing

NetSuite’s pricing is tailored to individual customers. 

The final pricing is based on a set of givens which include ERP configuration, total users, contract length, and add-on modules. 

The base license for NetSuite is $999 per month. Access cost is $99 per user, per month.

The NetSuite license is operated under a subscription model, which runs either annually or for longer periods.

What’s Offered by NetSuite?

Some of the solutions offered by NetSuite include: 

  • Financial management
  • Revenue management
  • Inventory management
  • Order management
  • Billing
  • CRM
  • E-commerce
  • Production management
  • Supply chain management
  • Procurement
  • Integration with various software

To learn more, check out our complete review of NetSuite

SAP Business One Alternative #3: Odoo

odoo logo

What the Vendor Says: “Amazing Employees Deserve Amazing Software” 

Another SAP Business One alternative, Odoo is an open-source ERP software. 

It’s composed of an integrated suite of business modules. 

Odoo has more than 30 main modules, which are updated regularly. There are over 16,000 third-party apps and plugins that can be applied through its app store as well. 

This solution can be deployed on premise or in the cloud. It was developed for businesses of all sizes.

The open-sourced nature of Odoo makes it highly customizable.

How Much Does Odoo Cost?

odoo pricing

There are two different levels of Odoo, one free and the other paid. Odoo costs more as you add more modules and apps to the platform.  

Odoo Community is a free basic plan. It comes with one Odoo app that you can choose. 

Enterprise costs $28 per user, per month, billed annually. There are also additional application costs based on what you’ve chosen. The app costs start at $12 per month. 

There are extra costs when you integrate Odoo with other systems. 

A 15-day free trial is offered with this platform. 

What’s Offered by Odoo?

Odoo can be modified at the code level to meet the specific needs of your business. It also has a number of modules, including:

  • E-commerce module
  • CRM
  • Inventory module
  • Manufacturing module
  • Accounting module
  • Employee module

To learn more, check out our complete review of Odoo.

SAP Business One Alternative #4: Lillyworks

lillyworks logo

What the Vendor Says: “Manufacturing ERP Reimagined”

LillyWorks is an ERP solution that companies can consider as an alternative to SAP Business One. It specifically focuses on SaaS and manufacturing. 

LillyWorks addresses issues like shop floor planning/execution, material planning/inventory management, and bill of materials/routing definition. 

It uses Protected Flow Manufacturing, which identifies critical jobs in real time across any specific work center, machine, person or tool. 

This platform trims work in progress while simultaneously accelerating job flow.  

LillyWorks helps businesses achieve on-time delivery, which helps build customer satisfaction and long-lasting customer relationships. 

How Much Does LillyWorks Cost?

lillyworks pricing

LillyWorks is priced as a monthly subscription. 

Pricing starts at $100 per user, per month and scales up from there. 

For a custom price quote, contact LillyWorks directly. 

What’s Offered by LillyWorks?

LillyWorks serves several PFM functions. This includes: 

  • Quotes 
  • Order entry 
  • Work orders 
  • Contact manager 
  • Control of inventory levels
  • Invoicing 
  • Shop floor routings
  • Financials platform

To learn more, check out our complete review of Lillyworks.

In Conclusion

SAP Business One is a great platform, but it’s far from the only ERP solution on the market.

The right ERP solution for your company might help you monitor the customer lifecycle. It could also include project management functionality or the ability to streamline the entire sales process. Every company has different priorities, business functions and budgets. The ERP solution that might be a perfect fit for one company could be completely wrong for another.

Now that you have an idea of the pricing for numerous ERP software platforms, you can make a more informed decision and choose the best option for your small business right out of the gate.

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