Dropbox Pricing: Features, Costs and Top DMS Alternatives

Dropbox Business is a cloud-based document management system that allows users to store files and share them with others. It offers plans for both individual and business use, as well as a free 30-day trial.

We’ve reviewed Dropbox Business and compared it to other DMS solutions in terms of features and other attributes. This post will detail its pricing plans and prices of its alternatives.

How Much is Dropbox Business?

Dropbox Business offers three pricing plans: Standard, Advanced and Enterprise. Each tier uses the per-user/per-month strategy and includes several features.

Standard – The Standard plan costs $12.50 per user per month if billed annually ($15 if billed monthly) for a minimum of three users. It includes these features:

  • 2 TB storage space
  • Up to 120 days of version history and deletion recovery
  • Dropbox Paper admin feature
  • Integration to Microsoft Office 365
  • Granular sharing permissions capability
  • Admin console and audit log
  • Remote device wipe
  • Two-factor authentication
  • 256-bit security and AES and SSL encryption
  • Smart Sync (ability to access cloud files from desktop)
  • Unlimited application programming interface (API) access to security partners
  • 25,000 API calls per month to data transport partners
  • Phone, email and chat support during business hours

Advanced – The Advanced plan costs $20 per user per month if billed annually ($25 if billed monthly) for a minimum of three users. In addition to features under the Standard plan, this plan includes:

  • Unlimited storage space
  • Advanced admin controls
  • Tiered admin roles
  • File event tracking functionality
  • Advanced user management
  • Domain verification (team admin can verify ownership of email domain within Dropbox account)
  • Invite enforcement (requires invited users to merge their personal accounts using work email addresses with company’s account or create a different personal email address)
  • Single-sign-on (SSO) capability
  • Device approvals

Enterprise – The Enterprise plan offers customized features for larger businesses that need to scale out Dropbox Business to their employees. The price is not publicly available, so you’ll have to contact Dropbox’s sales team for a quote. In addition to the features in the other two plans, the Enterprise plan includes:

  • Account capture (tracking individual employees that have individual Dropbox accounts using work email addresses and getting them migrated to the company’s Dropbox account)
  • Network control
  • Enterprise mobility management (EMM)
  • Domain Insights (feature that lets companies analyze organic or unauthorized Dropbox usage on a company’s domain)
  • Implementation services, such as a dedicated account success manager, integration and development support, and advanced training for end users and admins
  • 24/7 phone and email support

Note that Dropbox Business offers discounts for non-profits and educational institutions.

Top Alternatives to Dropbox Business

If you’re looking specifically for cloud-based document management solutions that also offer collaboration features, we’ve compared pricing of Dropbox Business to three other alternatives. These alternatives have similar or lower-priced tiers.

Note that, like Dropbox, each alternative offers free and paid plans for individual use. However, our focus is on business use.

Google DriveGoogle Drive is part of G Suite, a suite of products that includes Gmail, Google Drive, Google+, Calendar and other features. Similar to Dropbox, G Suite offers three pricing tiers.

  • Basic – For $5 per user per month, the Basic tier includes 30 GB storage, Gmail, video and voice conferencing, shared calendars, Google Drive, security and administration controls, and 24/7 phone, email and online support.
  • Business – At $10 per user per month, the Business tier includes additional features, such as unlimited storage, smart search functionality, archiving and retention policies for emails, eDiscovery and auditing user activity.
  • Enterprise – At $25 per user per month, the Enterprise tier includes additional features, such as data loss prevention for Gmail and Google Drive, integrating Gmail with other third-party applications, and enterprise-grade access controls.

BoxBox’s pricing tiers are Starter, Business and Enterprise. There is a free two-week trial.

  • Starter – The Starter tier costs $5 per user per month with a minimum of three users and a maximum of 10 users. It stores up to 100 GB and allows up to 2 GB of file uploads. Other features include granular access, desktop sync, mobile functionality, version history, SSL encryption, two-factor authentication, standard business support, user management and up to 25,000 API calls a month.
  • Business – The Business tier costs $15 per user per month, which includes unlimited storage and 5 GB of file uploads. There is a minimum of three users required, but it supports an unlimited number of users. Other features include advanced user and security reporting, single-sign-on functionality, custom branding, mobile security controls, data loss prevention, enterprise mobility management (EMM) integration and up to 50,000 API calls a month.
  • Enterprise – The Enterprise tier includes many of the same features as the Business tier. However, it adds regulatory compliance, unlimited external collaborators, workflow automation, unlimited integrations, user groups, full content management, device trust, password policy management, document watermarks, metadata and custom templates, and up to 100,000 API calls a month.

Evernote BusinessEvernote Business doesn’t offer pricing tiers (although it has the Basic, Plus and Premium tiers for individual use). Instead, it’s priced at $12 per user per month. It offers many document management and collaboration features, such as version history, scanning in business cards, text search in documents, PDFs and images, fast on-boarding and priority support. You can also upload up to 20 GB of files per month. There is a free 30-day trial.

Takeaways

Dropbox Business, Box and Google Drive all have similar pricing tiers, and Dropbox and Box offer mostly the same features in their lowest-priced tiers (Dropbox’s Standard and Box’s Starter). However, Box’s Starter tier is cheaper than Dropbox’s Standard tier, and Box’s Starter plan only supports a maximum of 10 users while Dropbox’s Standard tier supports an unlimited number of users (as long as there is a three-user minimum).

If you’re looking for unlimited storage space, Dropbox’s, Google Drive’s and Box’s second pricing tiers all offer that. However, Dropbox’s Advanced tier is slightly more expensive than Google Drive’s and Box’s Business tiers.

If you’re looking for a flat per-user/per-month rate, Evernote is worth checking out.

These vendors are just a few solutions to consider. If you’re looking at other solutions, check out our DMS Reviews page where we’ve reviewed more than 25 vendors.

If you need more information on document management systems in general, our definitive guide can help. This guide details benefits, features and what to look for when purchasing a solution.

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