Xpenditure Review

Xpenditure
Product:
Vendor:
Founded:
Headquarters:
Xpenditure
Xpenditure
2011
Belgium
Ownership:
Customers:
Deployment Model:
Free Trial:
Public
500,000+ users
Cloud
Yes
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Xpenditure At A Glance

Good: Mobile app with robust features, mileage tracking functionality, scalable pricing plans.
Bad: Some users have reported that uploading receipts within the mobile app tends to be slow.
Bottom Line: Web and mobile platform with features that streamline and automate the expense management process.

Product Overview

Xpenditure is a cloud-based platform that automates the expense management and reimbursement process. Rather than filling out paperwork, employees simply take a picture of a receipt with their phone and submit it for approval. Xpenditure has smart optical character recognition (OCR) technology that pulls data (such as merchant name, transaction amount, and date of purchase) from the receipt. This data automatically transfers into the platform.

Xpenditure is accessible from both the web and a mobile app. In addition to scanning receipts, the mobile app tracks mileage with Google Maps, automatically calculates per-diem expenses, and allows managers to approve or reject expenses with a single swipe.

Xpenditure also provides real-time insights into a company’s expense and spending processes. The finance team can track all expense activities with built-in graphs, which can be filtered by month or quarter. They can also set up specific expense policies that users must follow, and receive notifications if users aren’t complying with the policy.

One main benefit is that the expense management process is more automated, and users won’t have to rely solely on submitting expense paperwork. Other benefits include:

  • Less chance of mistakes, as calculations are automatically performed by the software (especially mileage tracking)
  • Managers have faster access to expenses in real time, so there’s no wait in getting expenses approved
  • Integration with several accounting software and enterprise resource planning (ERP) solutions, so users won’t need to re-enter Xpenditure data

Xpenditure has a new platform for booking travel and monitoring travel expenses. Called MAYA, the platform allows users to book all travel plans (such as airfare, car rentals and hotel) from one space. A built-in rules engine lets administrators configure travel policies and approval workflows. MAYA integrates with Xpenditure’s expense management tool, so managers can monitor all expenses associated with each trip.

Features

Xpenditure has three pricing plans. We detail each plan here, but specific pricing is in our Pricing section below.

Single – The Single plan is for a single user and includes receipt scanning and core expense management features (such as mileage and time tracking), ability to split expenses, trip and project allocation, smart reporting and multi-language functionality. It also includes email support.

Team – The Team plan is intended for two to 50 users. It includes all the features of the Single plan, plus:

  • Ability to import and match with transactions
  • Cash advances, per-diem expenses and lunch allowances
  • Multi-level approval (for example, expense will need to be approved by the manager, the controller, and CFO)
  • Detection of weekend expenses
  • Custom expense policy rules
  • Flexible company structure
  • Hierarchical expense categories
  • Multi-branch management
  • User roles and permissions (designating specific roles such as user, approver, controller or CFO)
  • Live chat support
  • Ability to match credit card and bank transactions against expenses

Enterprise – The Enterprise plan supports unlimited users. It includes all features of the other two plans, plus:

  • Custom expense fields and conversion rates
  • Phone support and access to a dedicated account manager
  • FTP transfer of payments
  • Custom bank connections
  • Custom API integration

  • Billing and Invoicing?
  • Budgeting and Forecasting?
  • Core Accounting?
  • Expense Management?
  • Inventory Management?
  • Payroll Management?
  • Payment Processing?

Target Market

Xpenditure targets companies that range from SMBs to enterprise organizations. We’ve listed 10 of its clients below:

  • Brussels Airlines
  • Continental
  • Deloitte
  • Jaguar
  • Land Rover
  • Pernod Ricard
  • SAS
  • Showpad
  • The Next Web
  • Tomorrowland

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Implementation/Integration

New clients can download a free trial or access a demo with Xpenditure’s sales team. Credit card information is not required until the free trial ends.

Xpenditure integrates with a wide range of accounting software, such as QuickBooks, Xerox, Sage One, FreshBooks, Free Agent and Exact Online. It also integrates with enterprise resource planning (ERP) software, such as SAP, Sage, Microsoft Dynamics and Oracle. Note that this latter integration is only available with the Enterprise plan.

Xpenditure also integrates to Evernote, Dropbox, Lyft and Slack.

Customer Service & Support

Users can access the Xpenditure Help Center to get how-to guides on its features and answers on any troubleshooting questions.

Email support is available to users on all plans, while live chat support is available to users on the Team plan. The Enterprise plan includes phone support and access to a dedicated account manager.

Pricing

The Single plan costs $4.27 per user, per month, while the Team plan is $5.83 per user, per month. Note that each plan is billed annually, and represents the number of active users.

The Enterprise plan is more customized, so prospective clients should contact Xpenditure directly for a quote. Xpenditure offers discounts on the Enterprise plan for high-volume users.

Shortcomings

Some users have mentioned that the process of uploading receipts in the mobile app tends to be slow.

Screenshots

Xpenditure Screenshot 1
Xpenditure Screenshot 2
Xpenditure Screenshot 3

About

Xpenditure has a mission of helping companies streamline their expense management process with automated technology. Its goal is to provide great customer service by understanding their clients’ needs better than the clients themselves. In addition to customer success, Xpenditure relies on five core values: trust, time, passion, innovation and meritocracy.

In 2017, Xpenditure merged with Sodexo, a French company that provides services that help employees improve their quality of life, and iAlbatros, a corporate-travel booking platform.

Xpenditure has over 250 employees and over 500,000 users. Headquartered in Belgium, it has offices in New York, London, Sao Paulo (Brazil), Amsterdam and Barcelona (Spain).

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